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Part-Time, Temporary Position

Applications due by March 8. 2024

Position Description

OBJECTIVE:

As a statewide, $195M social enterprise and mission driven organization, this position is on par with those in a large, for-profit company.

Provides energetic assistance and support to the President/CEO by managing the day-to-day operations of the executive office and manage the important activities of the Boards, both Governing and Foundation. Strengthen the outward facing brand of the organization through the management of the campus lobby and its personnel staffing and assisting the CEO in elevating the brand through CEO reputation and activities. Manage the Executive Assistant to the CEO whose activities such as calendaring and many other functions also support the CEO.  Assist the CEO in strengthening and reinforcing the values and culture of the organization. Maintain a calm approach even in the face of muti-tasking and last-minute changes.

QUALIFICATIONS:

10+ years of Goodwill of Colorado working experience.

College degree required.  A minimum of five years’ experience supporting executive level functions and boards.   Minimum three years’ experience supervising staff.  Skilled in maintaining the utmost confidentiality within the organization and externally. Ability to adjust quickly and handle multiple requests.

OTHER REQUIREMENTS/PREFERENCES:

Excellent analytical skills and computer software use of Microsoft Outlook, Excel, Word, and PowerPoint required. This position also requires a high level of diplomacy, flexibility, and excellent decision-making skills.  Valid Colorado driver’s license without a history of violations is also required.

Per contract requirements with vehicle insurance provider: Qualified candidates must be 21 years of age and have no major traffic violations for previous 3 years (for driving/insurance purposes). Must have reliable transportation; must also be able to operate company vehicle.

KEY RESPONSIBILITY AREAS:

Board Liaison

• Functions as a liaison between the President/CEO and board members.

• Responsible for coordination of Board Development activities

• Coordinates and executes activities related to Board Governance and Engagement

• Available to assist the Board Officers when necessary and through the guidance of the CEO

• Facilitates both board’s annual review of internal governance policies (conflict of interest and code of ethics)

• Coordinates new member election process

• Coordinates and administers board self-assessment surveys for bylaw compliance

• Maintains bylaws and corporate governance guidelines and revise as needed

• Facilitates board participation in ongoing events, graduations, store openings, tours

• Maintains Board Resource Manual (includes SOPs, Budget, Plan, Roles & Responsibilities, Code of Ethics, 990, etc.)

• Maintains board records (meeting minutes, rosters, etc.) for auditing, bylaw, and CARF (Commission on Accreditation of Rehabilitation Facilities) compliance and follows up in advance to make sure tasks assigned at Board meetings are completed

• Assists with development of new member Board Orientation

• Sets board and committee meeting calendars and facilitates work plans and action calendars 

• Attends all in-person and virtual board and committee meetings

• Coordinates and attends annual combined boards retreat and after-hours social events

Planning

• Supports the President/CEO toward achievement of the organizational mission and goals.

• Facilitates cross functional projects that further the organization’s strategy and provide development opportunities for the Leadership Team

• Assists the VP, Strategic Planning in creation and dissemination of the strategic and operating plans, as needed

• Researches other Goodwill’s to support CEO’s work on collaboration or to make it a broader research engagement.

• Utilizes strong project / business management skills and judgment in the execution of projects managed 

• Manages a variety of business situations with adaptability, composure, diplomacy, and discretion

• May assume and manage special projects, as assigned by the President/CEO

• Gathers relevant data and information systematically, considering a broad range of resources

• Conducts research as necessary to support organizational goals

• Schedule, coordinate and attend annual staff planning day for leadership team

Executive Administration

• Functions as liaison between President/CEO and executives/employees 

• Develops communications and presentations to support CEO Board updates and follow-up

• Manages and develops Executive department administrative staff and front desk personnel, to include goal setting, training and annual performance reviews

• Provides executive level administrative support (e.g., advanced knowledge of MS Word, PowerPoint, Excel, Outlook) 

• Ensures smooth operation of the administration office

• Communicates in a professional manner to ensure mutual understanding of issues

• Works autonomously to apply new administrative methods/tools

• Solves administrative problems and issues

• Anticipates problems and takes proactive measures to resolve them

• Acts as CEO’s liaison to coordinate events and activities to reward outstanding efforts in specific departments/divisions

• Create and manage Executive office and board budgets

• Process credit card transactions, as needed

• Sign weekly payables checks and occasional payroll checks

• Maintain internal policy documents for Executive department and Foundation

• Process vendor payments through B1 Sap

• Maintain executive vehicle via scheduling usage and regular maintenance

• Schedule, coordinate and attend Executive Team and Leadership Team meetings

• Work closely with CEO to plan and coordinate Executive Team’s Annual Retreat to include scheduling, selecting venue, creating agenda, producing a PowerPoint presentation, and arranging off-site, after-hours activities  

Pay: $39.55/hour

Work Schedule: Monday - Friday; Part-Time; Temporary

This job is eligible for Paid Sick and Safe Time (PSST) under the Healthy Families and Workplaces Act.

Goodwill is an Equal Opportunity Employer dedicated to employing qualified individuals including those with disabilities, protected veterans and military spouses. 

Goodwill participates in E-Verify.  For more information on E-Verify, please contact DHS:  888-897-7781 or www.dhs.gov/E-Verify

We promote a Safe & Drug-free Workplace.

Physical Requirements

Attachment to Job Description

Position:  Director I, Office of the CEO Dept Number: 9000

(This information is required to ensure compliance with various workplace regulations.  Please identify each physical activity required in the performance of this position using the guide below)  

Guide to Physical Requirements:

• Continuously (5-8 hours)

• Frequently (3-4 hours)

• Occasionally (1-2 hours)

• Never

LIFTING: (as defined by ADA)

   Heavy: 45 lbs & over - NEVER

   Moderate: 15-44 lbs - OCCASIONALLY

   Light: 14 lbs & under - OCCASIONALLY

CARRYING:

   Heavy: 45 lbs & over - NEVER

   Moderate: 15-44 lbs - OCCASIONALLY

   Light: 14 lbs & under - OCCASIONALLY

PUSHING/PULLING - OCCASIONALLY

REACHING:

   Above Shoulder - OCCASIONALLY

   At Shoulder - OCCASIONALLY

   Below Shoulder - OCCASIONALLY

TWISTING - OCCASIONALLY

BENDING - OCCASIONALLY

KNEELING/CRAWLING - OCCASIONALLY

SQUAT - OCCASIONALLY

CLIMBING:

   Use of legs only (stairs) - OCCASIONALLY

   Use of arms & legs (ladders) - OCCASIONALLY

HEARING - CONTINUOUSLY

VISION:

   Visual, close - FREQUENTLY

   Visual, distant - FREQUENTLY

   Visual, depth perception - FREQUENTLY

HANDS/FINGERS:

   Simple grasping - FREQUENTLY

   Fine Manipulation - FREQUENTLY

   Repetitive Movements - FREQUENTLY

WALKING - FREQUENTLY

STANDING - FREQUENTLY

SITTING - FREQUENTLY

SPEAKING - FREQUENTLY

OTHER, please describe -