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Company Description

KIPP Texas Public Schools is a network of 57 public charter, open-enrollment, pre-k-12 schools educating nearly 34,000 students across Austin, Dallas-Ft. Worth, Houston, and San Antonio. Together with families and communities, our mission is to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose - college, career, and beyond - so they can lead fulfilling lives and build a more just world.

Founded in Houston in 1994, and operating as KIPP Texas since 2018, our commitment to diversity, equity, inclusion, and antiracism in our classrooms, in our offices, and in the communities we serve is unwavering. We are looking to hire a diverse team of dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join our Team and Family and champion equity, chase excellence, persist with purpose, bring joy, and help us rise together.

KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 280 schools, nearly 15,000 educators, and 175,000 students and alumni.

You can see all our job opportunities at https://kipptexas.org/join-our-team/.

Job Description

The ideal candidate for this role is a PEIMS and attendance subject matter expert who has demonstrated the ability to lead teams through large scale, transformative change, build a positive, student oriented culture and implement sustainable, quality controlled systems.  This leader must be able to drive results at scale, effectively manage a geographically dispersed team and impact outcomes through a matrixed structure.  This leader must also have demonstrated effectiveness in the key areas of routine auditing, on-time, error-free State, Federal and other required reporting and differentiated training at all levels of the organization in alignment with department priorities.

Key Responsibilities

Reports and Submissions

• Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.

• Establish timelines and distribute a calendar of PEIMS related deadlines for PEIMS Submissions, capturing, processing, verifying, and reporting data to TEA.
• Develop procedures to collect student data as required by the rules and regulations stated in the Student Attendance Accounting Handbook and the PEIMS Data Standards in order to produce accurate and timely Texas Education Agency reports.
• Provide edit reports for district verification to provide security, privacy, and compliance with all applicable state and federal laws and sound principles of student accounting.
• Provide appropriate district and campus-level reports as requested by district/campus personnel.
• Utilize research and diagnostic problem solving techniques to resolve problems.
• Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.
• Responsible for the submission of fall, mid-year, summer and extended year programs reports to the state.
• Run edits, reports and verification checks on data to ensure accuracy of information.
• Distribute edits and reports to appropriate staff for analysis, verification, and correction.
• Comply with the following District standards for Texas and Federal attendance accounting laws and procedures in the Student Attendance Accounting Handbook.
• Responsible for assigning Texas State Service ID's for all state approved courses as described in the PEIMS Data Standards.
• Responsible for PID reporting: (Personal Identification Database) error percentage standards as described in the PEIMS Data Standards.
• Responsible for PET reporting (PID enrollment tracking) as required by TEA PEIMS.
• Responsible for facilitation of KIPP Foundation, grant and other third party reporting derived from PEIMS data or related student data activities
• Produce PEIMS-related (attendance, discipline, special populations, etc.) reports and data analysis as requested.
• Facilitate and submit Early Childhood Data Collection.

Auditing

• Develop sustainable, effective auditing systems for all areas of student data reports/submissions
• Conduct random audits to include, but not limited to, student attendance, special population data, discipline and provide feedback to district/campus administrators of compliance with standards.
• Responsible for data quality compliance and monitoring with Performance Based Monitoring Data Validations.

Training and Technical Support

• Conduct training programs for central administration and campus level personnel with respect to data collection, software changes and PEIMS requirement changes.
• Prepare and distribute documentation of procedures used in the collection of PEIMS related information.
• Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
• Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.
• Attend staff development appropriate to job responsibilities and disseminate to other staff in a timely manner
• Responsible for developing training materials, train and monitor district personnel in areas related to PEIMS compliance.
• Train and monitor campus personnel on TREx submissions.

Other

• Oversee and progress monitor the Master Calendar process including data entry at schools, SL and regional approval on-time completion at the state level.
• Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required.
• Coordinate communication with software vendor representatives regarding Skyward questions.
• Perform other duties as assigned.
• Develop and maintain a strong sense of customer service. 
• Communicate with various stakeholders including campus personnel, district and state administrators, other Districts’ PEIMS personnel, etc.

Qualifications

Skills and Qualifications

• Extensive knowledge of the PEIMS/TEDS Data Standards and Student Attendance Accounting Handbook
• Extensive knowledge of Skyward Student Information System 
• Effective written and oral communication skills
• Ability to maintain accurate and auditable records
• Ability to meet established deadlines
• Strong organizational, communication, and interpersonal skills
• Ability to train staff in small and large group settings
• Ability to work well with others
• Ability to lead through transformative change
• Knowledge of TEC Chapter 37 
• Knowledge and training in TSDS

Required Education and/or Experience: 

• Five years of district level experience in student information systems
• Experience in PEIMS Collection methods
• Experience in Student Information/Financial Management/HR Software
• Experience developing training materials and presentations Experience with Civil Rights Data Collection

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• Considerable time is spent at a desk using a computer/laptop
• Attending conferences or training sessions

Work Environment:  

• Typical office environment with frequent interruptions
• This role can be based in the following locations with KIPP Texas Public Schools: Austin, Dallas-Fort Worth, Houston, San Antonio 

Travel Requirements: 

• Ability to travel to various locations, travel time approximately 20% - 30% with the majority required at the start/middle and end of the school year.

Additional Information

Compensation & Benefits

Salary is based on years of experience, degree of education, and level of expertise. A competitive benefits package is also offered.

As a full time KIPP Texas employee you are eligible to participate in all KIPP Texas’ benefit plans. KIPP Texas offers a robust variety of benefits choices with competitive rates, including medical, dental, and vision options, as well as life insurance and disability plans.

KIPP provides equal employment opportunities for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.