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As a member of the New Perspective family of senior living communities, Westlake Woods application and interview processes are managed by New Perspective.

The Scheduling Assistant is a Caregiver/Med Passer, QMA who is also responsible for arranging staff coverage for the care team department based on established guidelines under the direction of the Care Team Manager. The Scheduling Assistant records absences in scheduling software and secures replacements as needed. The Scheduling Assistant must have excellent organization, problem solving, and customer service skills.

When you join our team, you’ll gain:  

• Sign-on Bonus – We’re excited to welcome you to the team! 
• Referral Bonus – Earn a bonus each time we hire a new team member referred by you. 
• Flexible Scheduling – Partner with your manager to create your ideal schedule. 
• Full-time, Part-time or PRN – What works best for you? We want to make it happen! 
• Tuition Assistance – We invest in our team members’ development to promote within. Share your career goals with us! 
• Leadership Support – We will give you the resources, training, and guidance to be successful in your current and future roles. Your success is our success! 
• Collaborative & Inclusive Work Culture – We value all of our team members’ experiences and backgrounds, and we continue to build dynamic teams. We’re committed to listening to team members’ ideas in order to make some of the best improvements. 
• Positive Impacts – You’ll make a difference by helping seniors live life on purpose!  

Responsibilities

• Under the direction of the Care Team Manager/ALM/BHM, maintains schedule for care team department ensuring vacant shifts are filled to meet staffing requirements.
• Must be available to be on-call at least every other weekend to take call-offs including after regular business hours. If unable to fill a shift, responsibility includes covering the shift themselves in the community.
• Supports and maintains effective and positive communication and working relations with team members and managers.
• Communicates clearly and effectively over the phone, in person, and in writing with caregivers and members of the management team.
• Manages recordkeeping to ensure staffing in accordance with established standards that includes management of call offs and replacements, and attendance.
• Maintain records related to time off requests, approvals and denials, tardiness, and missed punches in accordance with established procedures.
• Daily correction of missed caregiver punches/tracking of missed lunches/breaks.
• Provides care to residents or passes medication per the direction of the Care Team Manager/ALM/BHM or Executive Director.

Qualifications

• High school diploma or equivalent required.
• Caregiver Med Passer, QMA and Caregiver Lead experience.
• Experience in a healthcare environment. Staff scheduling or similar experience a plus.
• Strong organizational skills and the ability to work independently and adapt to changing situations as daily labor management changes.
• Ability to organize and maintain accurate electronic and paper filing systems.
• Knowledge of personal computers and related applications.
• Ability to identify and efficiently solve problems in a timely manner.
• Must be reliable, dependable and display a professional disposition.
• Excellent interpersonal and customer service skills required.
• Ability to understand written and oral instructions.
• Ability to communicate clearly and maintain effective working relationships with team members and managers.
• Ability to be flexible, patient, and attentive to details.
• Ability to maintain confidential information.

Why Westlake Woods by New Perspective Senior Living?  A career with a purpose starts here!

This is an exciting time to join Woodland Terrace by New Perspective. We are a growing company serving over 2,000 seniors today with a goal of reaching 10,000 by 2025.  Our growth is creating energy, excitement, and the opportunity to make a difference in the lives of others. We have a culture of servant leadership and collaboration that supports each team member’s personal and professional development. At Woodland Terrace you’re not just an employee, you are a valued member of our team.

Team Member Benefits & Perks*

• Medical, Dental, & Vision Insurance
• 401(k) with Company Match!
• Paid Time Off and Holidays
• Company-Paid Basic Life Insurance
• Voluntary Short-Term Disability
• Company-Paid Long-Term Disability
• Health Reimbursement Account/Health Savings Account
• Flexible Spending Accounts
• Education assistance - up to $5,000 per calendar year!
• Leadership Development & Career Advancement
• Real-time Access to Earned Wages
• Referral Bonuses
• Employee Assistance Program

*Benefits vary by full-time, part-time, and PRN status.

OUR HIRING PROCESS IS QUICK & EASY

Step 1: Application (5-10 minutes) Apply for the position that matches your interest and let us know the best way to contact you. 

Step 2: Phone Screening (20 minutes) These quick introductions help us to learn more about your career goals and see if New Perspective is a good fit.  

Step 3: In-Person Interview (45 minutes) We want to learn more about you! Share your past work experiences and your future goals. You’ll also get to ask us questions, tour our community, and meet some of the team.  

Step 4: Job Offer If the role and community seem like a good fit, we’ll reach out with a job offer. Job offers may even be made at the time of your interview! 

Woodland Terrace by New Perspective is an Equal Opportunity Employer.