Job Description

We are currently seeking a Business Development and Finance Administrator to join our growing team. Reporting to our Executive Vice President, you will perform administrative and planning functions and tasks in support of both current and new clients, business development, and finance. The role includes:

General

• Compiling status reports, running meetings, and generating meeting minutes
• Prepare MSAs, WOs, and POs for clients and follow-up until closed
• Assisting in developing monthly governance reports including the recruiting page
• Preparing monthly information for clients
• Reviewing contracts for completeness
• Attending daily team administrative meetings
• Providing administrative support to executive management and professional services

Business Development

• Following up on leads as required
• Helping with preparation of reports and status for business development
• Sit in on bid defense and generate minutes
• Track confidentiality disclosure agreements, master service agreements, work orders, and purchase orders

Finance

• Assisting with payroll review
• Payroll taxes, tax jurisdiction set up/monitoring and tax issues should they arise
• 401K contribution tracking, HSA and FSA deposits
• Weekly review of timesheets and verifications – tracking salary and sick leave
• Helping with AP Sub and Recruiter tracking/PA invoicing
• Reviewing invoices for correct rates and verification of reported time

Desirable Skills and Experience

• Minimum 5 years Business Administration background is required;
• Experience at a CRO preferred;
• Detail-oriented, confidentiality and dedication a must;
• Excellent interpersonal, oral and written communication skills;
• Experience with contracts, invoicing and timesheet collection;
• Proficiency in Microsoft Office is required; and
• Strong expertise in Microsoft Excel a must.