Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.
Job Title: Contracts Administrator
Principal Duties and Responsibilities:
- Maintain contract and subcontract files both paper and electronic.
- Maintain and tracks certificates of insurance.
- Update and maintain contract information in to a COINS Accounting System.
- Coordinate change orders with management personnel and/or government clients
- Prepare subcontracting reports using Electronic Subcontracting Reporting System (eSRS)
- Receive inquiries from internal and external customers and track for timely responses
- Prepare correspondence as required by Contract staff.
- Provide assistance in reviewing and reconciling accounts receivable (AR) reports
- Organize and conduct meetings as required by staff.
- Compile and prepare documentation in preparation for contract closures
- Keep current on procurement and contract regulations as codified in FAR and agency supplements
- Other duties as assigned
Job Specifications (incl. Education requirements, minimal experience, computer skills required, etc.)
- Must have high school diploma or GED.
- Must have one year experience in contracts administration.
- Must have advance working knowledge of a variety of computer software applications in work processing, spreadsheets, database, presentation software (MSWord, Excel, PowerPoint) and Lotus Notes.
- Must have excellent oral and written communications
- HVAC industry experience, a plus.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Compensation Range: $28 - $35 Per Hour
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Huntington Beach, California
Full Time