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Accounting Assistant 

Classification: Full-time hourly, non-exempt from overtime provisions of the Fair Labor Standards Act

Revision Date: 08/2025

Job Purpose

The purpose of this position is to assist in a variety of accounting functions including accounts payable and accounts receivable, retail statistical compilation and analysis, fixed asset accounting, account reconciliation, calculating and verifying amounts, budgeting, grant accounting, compiling and sorting documents and general journal entries.

Qualifications

The position of Accounting Assistant is an integral part of the agency and requires a person capable of conforming to the high standards of behavior expected of all staff.  Excellent work habits, including attendance and punctuality are required.  Person must follow company policies and safety procedures.

Education and Experience Equivalency
Candidates for the Accounting Assistant position must meet one of the following qualifications:

• High school diploma or equivalent, OR
• Associate’s degree in Accounting, Finance, or Business Administration (or equivalent coursework in accounting principles)

Experience:

• One to two years of experience in accounting or related office experience.
• Experience with accounts payable and accounts receivable.
• Experience with payroll processing and/or grant accounting desirable.
• Not-for-profit accounting and grant experience a plus.

Skills/Abilities/Other Qualifications Required: 

1. Understanding of general accepted accounting principles as they apply to nonprofit organizations.
2. Knowledge of and ability to apply financial analysis techniques.
3. Advanced knowledge of spreadsheet applications, preferably Microsoft Excel.
4. Ability to relate effectively and cooperatively with others within and outside the agency.
5. Ability to communicate effectively, both verbally and in writing.
6. Mastery of computer programs relevant to the accounting and record keeping functions.
7. Ability to use discretion when dealing with confidential information.
8. Ability to represent Goodwill to the community in a positive, professional manner.

Note:  All skills, abilities and other qualifications are considered to be essential to the job, with or without reasonable accommodation, unless otherwise indicated.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical abilities required: vision and hearing corrected to within normal limits; ability to perform sedentary work for up to 8 hours each day; ability to do occasional bending, stooping, stretching, pushing and pulling.

Duties and Responsibilities

1. Assist with all aspects of accounts payable including cost coding.
2. Assist with accounts receivable and the analysis of the data. 
3. Assist with grant accounting.
4. Assist with company and grant budgeting and downloads.
5. Reconcile bank statements.
6. Assists in month-end financial processing and internal audits as requested.
7. Prepare or assist in the preparation of year-end reports, work papers and analysis necessary for the external auditors to complete the yearly audit.
8. Performs other duties as assigned for the general benefit of the agency.  Some of these other duties may be considered non-essential to the position.

Note:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.