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Company Description

The Team One C.O.R.E.

C = COLLABORATIVE

We work together to get better stuff done than we could alone.

O = OPTIMISTIC

Honest and confident in our quest forward; believing the impossible is possible.

R = RESULTS-DRIVEN

Creativity is always in service of results and never for its own sake.

E = ENTREPRENEURIAL

Blow up the establishment. Shoot for the moon.

Job Description

GENERAL SUMMARY

This position will provide administrative support to the Lexus National Executive Director and Management Directors. The Freelance Executive Assistant’s primary function is to provide the support and miscellaneous assistance needed to ensure the groups’ internal processes run smoothly. This person focuses on organizing information and documents, has a resourceful approach to providing solutions, and is proficient at multi-tasking and prioritizing several simultaneous assignments. Having a clear understanding of agency systems and requirements provides them with the insight needed to best support the team. They must enjoy working with a large, changing team in an open, social, and proactive manner.

­­Day to Day:

• Maintains executives meeting calendar management (schedule, move, cancel and make choices on meeting conflicts, etc.)
• Book meetings and confirm attendees and in-room needs for meetings
• Book travel and confirm details/changes
• Expenses – track and submit reimbursements for travel, etc.
• Develop documents and presentations for the director and team as needed
• Administratively collaborates with multiple agency teams
• Organizes group outings/events when needed
• Organizes group meals when needed

Experience:

• 1 - 2 years of experience in a fast paced office, supporting multiple individuals
• Experience working in Advertising or a similar creative environment
• Proficient with Microsoft Office and email, including calendaring
• Has proven skills in creating reports and spreadsheets
• Communicates effectively with internal and external groups

Education: A Bachelor’s degree is preferred.

Skills and Abilities: This person must be highly organized, with a charismatic and varied communication style.  Has strong communication (verbal and written) skills. Is organized and detail-oriented. Ability to multitask successfully, keeping a number of assignments and priorities on track.

Additional Information

Working Conditions:

Team One is a professional, fast-paced, creative business environment.  All employees are expected to support Team One’s commitment to providing a respectful & safe workplace.  There may be times when lifting up to 25lbs. is required.  Overtime, including evenings and/ or weekend work- may be required.  There may be occasion to travel.  All employees are expected to conduct themselves in a professional and acceptable manner during working hours and all work-related events, including but not limited to, holiday parties, off-sites, client meetings/events, shoot locations, etc.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  This is not intended to be an exhaustive list of all responsibilities, duties and skills required.

As an employee of Team One, a division of Saatchi & Saatchi Worldwide, you are expected to be aware of and adhere to all Publicis Groupe Policies, in addition to Team One and Saatchi & Saatchi policies. All Publicis Groupe policies supersede other policies except for when in conflict with California State Law.

#LI-Hybrid