Job Description: The Joint Departmental Operations Coordinator manages daily operations for the Accounting, Information Services, and Risk and Compliance functions. Key duties include processing invoices and purchase orders, maintaining departmental documents, supporting department leaders, coordinating meetings and communications, managing credit card use, assisting with budgeting, and representing the department in corporate initiatives.

Key Responsibilities:

• Plan and coordinate department operations and activities for the Accounting, IS, and Risk Management functions which includes: Accounting, Finance, Technical Services, Project Management, Data Services, Systems Development, Cyber Security, Risk, and Compliance.
• Process departmental invoices and purchase orders, ensuring timely reviews, approvals, and dispute resolution.
• Maintain departmental org charts, contact lists, various forms, contracts, and documents on the intranet.
• Support the CIO, Treasurer and VP of Accounting, and CRO as needed, including meeting planning, room setup, and coordination with participants.
• Handle departmental communications and mail processing.
• Oversee departmental credit card usage.
• Assist teams within departments and backfill for emergent resource needs.
• Coordinate activities related to departmental document retention policy, storage, and destruction, including back scanning.
• Represent the department on corporate team initiatives and special events.
• Assist in annual and ongoing departmental budgeting, tracking, and forecasting.
• Perform other duties as assigned.

Skills Required:

• Excellent communication skills.
• Excellent organizational skills and attention to detail.
• Technical aptitude and proficiency with basic Microsoft Office tools (Outlook, Word, Excel, PowerPoint, OneNote).
• Decision-making and problem-solving skills aligned to support enterprise IT, Accounting, and Compliance organization functions.
• High level of initiative and ability to work independently and within a collaborative team environment.
• Ability to work under pressure, with interruptions, and multiple priorities.
• Proven customer service skills.
• Ability to learn and take on evolving additional responsibilities as needed.
• High level of discretion and confidentiality.
• Pleasant, creative, and resourceful.

Qualifications:

• Experience within enterprise IT or Accounting operations, 1-2 years.
• Accounting background with experience processing financial/accounting-related tasks.
• Experience supporting administrative functions related to management of departmental budgets, including managing report generation, data extraction from financial systems, and ad hoc reporting.
• Experience navigating Financial Management systems to support reporting requests.
• Exposure to Oracle/NetSuite or equivalent FMS systems.

Education:

• 2-year Associate’s degree in a business or other related field or 2-5 years job-related equivalent experience.

Work Arrangement: Hybrid work involving both in-office and remote work following the company's and department’s hybrid work policy.

At VA Farm Bureau, we provide an exceptional benefits package, including ongoing job development and support in all roles, paid training and continuing education reimbursement, medical and dental insurance available on your first day, generous employee 401K contribution, excellent Paid Time off (PTO) plan and more!

Virginia Farm Bureau Companies provide equal employment opportunity in all aspects of employment without regard to race, color, national origin, religion, gender, pregnancy, age, disability, orientation or veteran status.

VAFB supports compliance with COVID-19 protocols.