Company Description

Founded in 1952 and formerly known as Heery International Inc., the firm operates throughout the United States as part of Turner & Townsend. It specializes in project and program management for public sector organizations, with industry-leading experts in corporate, cultural, healthcare, justice, sports, K-12 education, higher education, aviation and government facilities.

Recognized for service excellence by a broad spectrum of professional organizations and industry publications, the talented multidisciplinary team at Turner & Townsend Heery exceeds client expectations — adding value, best practice and expertise at every turn. The team's unique client-centric culture is integrated into each project and reflects a passion for the built environment and staying true to the client’s vision.

Job Description

*This is a hybrid role, mostly remote but may need to be onsite from time to time.

Turner & Townsend Heery is searching for a Data and Applications Administrator to establish, execute, and oversee procedures for organizing, processing, and reporting construction documents. The aim is to maximize the utilization of Procore Technologies, Inc. software.

The position calls for a capable and driven professional to support documentation, contract deliverable management, and project oversight for a K-12 construction program management team in Guilford County, NC.

We seek a seasoned technologist with substantial program management experience. The ideal candidate should possess expertise in managing and facilitating the implementation of intricate systems, particularly Enterprise Resource Planning (ERP) solutions. The Database Specialist will collaborate with a team to strategize, execute, and oversee all facets of document control, encompassing initial review, task assignment, progress tracking, results reporting process creation, and implementation.

Responsibilities:

• Creation, implementation, and monitoring of documentation and communication processes.
• Manage the review and tracking of Design Submissions, Submittals and Requests for Information.
• Initial review of contract deliverables, pay applications, change orders, O&M manuals, warranties, deficiency lists, etc. for required formatting and information.
• Prepare, distribute, and track minutes for individual project related meetings, be able to take a proactive role in addressing document related issues and lead meetings if necessary.
• Provide project administration within Procore.
• Assist in the preparation of project progress reports for the program management team and the client.
• Provide support to the Program Management Team throughout the lifespan of the program.
• Develop and maintain positive working relationships with the client and onsite staff.
• Collaborate closely with Program Manager and Project Managers to support multiple projects and the Program.
• Provide documentation management for design, construction, and closeout phases of each project within the overall program.
• Maintain the standards, processes, procedures, and deliverables for all reporting activities for assigned delivery team.
• Have knowledge of individual contracts, their requirements and deliverables.
• Be aware of safety requirements and specific site provisions.
• Develop program-specific user manual for Procore activities.
• Train contractors in the preferred use of Procore and program processes.

Qualifications

• Five to Ten (5-10) years of experience in documentation or project administration in the construction industry.
• Procore Administrator Certification preferred
• Experience in developing and implementing documentation control systems and procedures preferred
• Working knowledge of drawings, specifications, and contract terms and conditions.
• Strong interpersonal, communication, and problem resolution skills with ability to communicate with people at all levels of the organization.
• Action-oriented and excellent organization skills with demonstrated ability to multitask.
• Technical proficiency in Microsoft Office and Google Suite applications.
• Excellent report writing and presentation skills.
• Excellent verbal and written communication skills.
• The tenacity and drive to inject value and create solutions.
• Develops good working relationships with project team.
• Possess a good general knowledge of construction.
• Knowledge of NC DEQ requirements and reporting preferred

Additional Information

*On-site presence and requirements may change depending on our client's needs*
 

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.