Department:                  Treasurer’s Office

SUMMARY

The Procurement Administrator is responsible for assisting client departments in navigating relevant Procurement Policies in purchasing needed goods and services. The Procurement Administrator will process purchase orders, maintain vendor files and assist in resolving any purchasing issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Works closely with client departments to navigate procurement processes efficiently from requisition to the creation of a purchase order.
2. Manages the electronic purchasing process from requisition to purchase order, ensuring that all documents are properly executed according to internal policies and procedures.
3. Works as the liaison between client departments and the Office of the General Counsel, Risk Management, Financial Planning & Analysis (FP&A) and the Office of the CIO (OCIO) to ensure that correct contracts/agreements, certificates of insurance and all other required documents are current and complete.
4. Communicates with FP&A to ensure that all requisitions have the proper account coding and are within the department’s approved budget.
5. Manages and maintains accurate and up-to-date vendor files in the Intacct financial system, with all appropriate documents attached and accessible.
6. Works closely with client departments to educate and assist them in understanding and correctly applying the Church’s Procurement Policies and adhering to best practices.
7. Trains client department new hires in the procurement process and follows up with on-going departmental training sessions.
8. Maintains a shared Google Doc spreadsheet tracking the current status of requests for requisitions (reqreqs) in process, to assure that all agreements receive required review and approval in a timely manner.
9. Reviews and manages open purchase order reports. Works with department contacts to close expired purchase orders and to renew those expired purchase orders if needed.
10. Supports the user configuration of the Tallie expense reporting system.
11. Stays current in the field by participating in educational opportunities.
12. Participates or leads special projects and other duties as assigned.

STAFF MANAGEMENT AND JOB CONTACTS

Reporting Relationships:

Supervisor:    Lead Procurement Administrator

Supervises:    None

Regular Contacts:

This position has regular interaction with vendors, project managers, FP&A, OCIO, Risk Management, Office of General Council and department contacts in all organization departments

JOB REQUIREMENTS

Education/Experience

A Bachelor’s degree is required, preferably in Business or Accounting.  A minimum of three years Purchasing experience is preferred.

Knowledge/Skills

The candidate must have an understanding or a facility to quickly learn procurement principles and best practices and Church Procurement Policies.  Good written and verbal communication and presentation skills, as well as excellent people skills are required.  Ability to work in a team environment.     

Technology Skills

Expertise in a financial database system, as well as proficiency in Microsoft Office (Word, Excel) and Google Suite (Calendar, Docs, Sheets) are required. 

Work Environment

This position regularly works in an office environment at The Mother Church in Boston, MA.

Engagement with Christian Science

Membership in The Mother Church preferred; Primary Class instruction preferred.

Background Checks

This position is required to complete a background check to be hired and annual background checks thereafter.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.