Commercial Property Administrator

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Commercial Property Administrator

Stream Realty

icon Chicago, IL, US, 60602

iconFull Time

icon7 November 2024

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Company Description

Stream Realty Partners is a full-service real estate management, investment, development, and services company.  Since its formation in 1996, Stream has grown from its two founding partners to a staff of over 950 professionals nationwide.  At Stream, we realize that our success begins and ends with our people. As a result, we work hard to attract and retain the best talent in the industry. Our high-caliber professionals come together to create a distinct culture that is best summarized by our firm’s values: Smart. Honest. Nice. Passionate. More information on the firm is available on the About Stream page.

Job Description

The Commercial Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a commercial real estate building or a portfolio of properties.  Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service and enhancing tenant relations.

ESSENTIAL FUNCTIONS:

  • Administrative duties.
  • Timely and accurate processing of Accounts Payable and Accounts Receivable.
  • Assist with monthly reporting in Yardi or MRI, MS Excel and MS Word.
  • Communication with tenants, vendors and building guests in person, via phone or email.
  • Scheduling of vendor, tenant and leasing appointments.

RESPONSIBILITIES:

  • Answer telephone and screen calls for appropriate personnel; Write up messages and deliver messages to personnel or voice mail; Greet guests and notify personnel of incoming visitors; Accept deliveries/packages; Check Answering Service messages each morning and write-up and deliver as necessary.
  • Receive work order requests by phone or in person; Write up work order(s), communicate with building engineer, and distribute to building engineers/janitorial; Write up Security work orders and give to Security Guards; Maintain office file of reports.
  • Accounts Payable duties – code invoices and verify proper backup, forward to Property Manager for approval and enter invoices into the payables system.
  • Accounts Receivable duties– prepare and send late letters on a monthly basis and follow up with tenants for payment; Prepare and send default letters when necessary. Prepare paperwork for lock-outs as needed; Refer accounts to Collections as necessary. Prepare deposits, take to bank for deposit and enter into system.
  • Prepare Aging Reports on a weekly and monthly basis.
  • Prepare monthly/quarterly reports to be copied, bound and sent out to owners.
  • File office documents as necessary; Prepare Lease Termination Forms and Write-off forms as necessary; Create Vendor Files; Maintain Certificates of Insurance for vendors/tenants.
  • Schedule building activity including move-ins / move outs; Verify insurance.

Qualifications

  • At least 1-3 years of experience in Commercial Property Management or a similar/related industry
  • Previous administrative or office management experience 
  • Attention to Detail              
  • Basic accounting skills and knowledge       
  • Mathematical aptitude     
  • Strong verbal and written communication skills     
  • Excellent customer service skills
  • Good organizational skills
  • Proficient with Microsoft Excel and Word; Yardi experience a plus
  • Typing skills 30+ wpm
  • Desire and ambition to learn and grow in the property management industry and with the company

Additional Information

All your information will be kept confidential according to EEO guidelines.