ACCOUNTS PAYABLE CLERK

TERMS OF EMPLOYMENT: 52 weeks

CLASSIFICATION: ESP Pay Band P

ANNUAL SALARY: $18.00 per hour

FLSA STATUS: Hourly/Non-Exempt

HOURS: Full-time, 37.5 hours per week; some flexing of hours and schedule to include weekend and evening hours may be required as determined by the college to meet needs. 

APPLICATION DEADLINE: Open until filled.

APPLY ONLINE AT:  Apply online through the “Apply” link listed below. 

JOB SUMMARY: 
The Accounts Payable Clerk maintains the accounts payable and various accounting records for the college.

GENEROUS BENEFIT PACKAGE AVAILABLE (per current contractual agreement):
•    Up to twenty-six (26) paid time off days annually (prorated based on hire date).
•    Up to fourteen (14) paid holidays/days closed throughout the year (includes time off from December 24 through New Year’s Day) depending on the hire date.
•    Health insurance benefits: Multiple medical health plan options upon the date of hire.  Employer-paid dental, life, and long-term disability insurance upon the date of hire. Reimbursement payments for individuals declining medical and/or dental insurance coverage. Up to $500 annual vision/hearing allowance.
•    Participation in the MPSERS retirement system (includes employer and employee contribution options).
•    Scholarship for employee, spouse, and/or dependent children to attend SC4 credit classes covering the full cost of tuition and technology fee (when applicable) per campus guidelines. Additional funds for employment-related education/training each year upon approval.

RESPONSIBILITIES:  

• Receive, verify, and process all invoices, check requests, and travel authorizations for the college. 
• Coordinate and investigate details to resolve questions and concerns on invoices. 
• Responsible for various accounting duties related to accounts payable such as monthly reconciliations, audit assistance, and year-end processes. 
• Review invoices for payment by verifying purchase orders to items received.
• Investigate invoices with no purchase orders and verify with administrators and/or vendors.
• Review travel authorization calculations and ensure necessary documentation is submitted.
• Compile and calculate payments to all vendors and staff from multiple fund accounts.
• Send payment notifications to payees.
• Maintain detailed records for contracts, consultants, and partnerships receiving 1099 forms for non-employee compensation. Assist with processing 1099-NEC forms at year-end. 
• Perform other duties as assigned.

SUPERVISION RECEIVED: Supervision was received from the Accounts Payable Manager.

EDUCATION/EXPERIENCE: Associate Degree required.  Will consider candidates in process of obtaining an associate's degree. One year of experience in accounts payable and accounting preferred.

MINIMUM QUALIFICATIONS:

• High degree of computer literacy.
• Ability to multi-task and adapt to rapidly changing demands and priorities.
• Professional attitude, takes initiative, and can maintain confidential information. 
• Excellent interpersonal skills: ability to work effectively with students, faculty, and staff at all levels. 
• Ability to work independently, manage multiple tasks, and prioritize assignments. 
• Ability to communicate effectively, both orally and in writing. 
• Reliable; customer service orientation.