About Sound: 

Headquartered in Tacoma, WA, Sound Physicians is a physician-founded and led, national, multi-specialty medical group made up of more than 1,000 business colleagues and 4,000 physicians, APPs, CRNAs, and nurses practicing in 400-plus hospitals across 45 states. Founded in 2001, and with specialties in emergency and hospital medicine, critical care, anesthesia, and telemedicine, Sound has a reputation for innovating and leading through an ever-changing healthcare landscape — with patients at the center of the universe. 

About the Role: 

The Assistant Coordinator role is to support locally and provide services to the Emergency Medicine and Residency/Student Program.  The Assistant Coordinator will report directly to the EM Coordinator, Residency Program Manager, and/or the Site Program Manager, to ensure optimal performance and efficiency of the program.  The Assistant Coordinator will have a visible presence and involvement with the EM leadership team and clinicians, including the Residency, Medical Student, APP Student, and Research Programs.  

The Details:  

 

In this role, you will be responsible for: 

• Assisting Residency Program Manager with the following:
  • Supporting the onboarding, orientation and evaluation process for Residents
  • Supporting the Residency Conference and Medical Student activities
  • Assisting with coordination of Faculty Meetings, to include scheduling, room/material facilitation and meeting minutes
  • Assisting in the maintenance of Residency files and documentation
• Assisting EM Coordinator with the following:
  • Managing incoming phone calls and faxes
  • Collecting, sorting and distributing mail
  • Maintaining office appearance, to include maintenance requests and supply orders
  • Responsible for greeting and assisting guests
  • Assisting with coordination and planning logistics for all special events
• Coordinating onboarding, orientation and evaluation processes for Off-service Residents, Medical Students and APP Students
• Supporting Medical Student Directors
• Supporting Research Directors & Research Assistant Program
• Collecting paperwork from Adult ED/ Trauma/ Peds on a regular basis
• Ability to ambulate throughout hospital campus
• Additional duties as assigned

What we are looking for:

A successful candidate will have a demonstrated track record of a combination of these values, knowledge, and experience:

 

Values:

• Self-Motivated: Proactively jumps in to start a task or project with limited direction; asks to take on more responsibility and what is next
• Communication: The ability to speak, write, and listen clearly and consistently
• Relationship Building and Maintenance: The ability to create and nourish healthy, strong relationships, as the face of Sound
• Teamwork: Demonstrates the ability to pull people together into highly effective teams along with ability to work in a highly matrixed organization
• Critical Thinking: Demonstrates the ability to be proactive, anticipate needs; ability to make good decisions with incomplete, ambiguous information
• Resourceful: Demonstrates proactive willingness to utilize available information and tools to figure things out
• Customer-focused: Puts the customer's (internal and external) needs first and makes customers their top priority
• Intellectually Curious: Demonstrates a genuine interest in learning new things and wants to know the reason “why” behind the way things are done
• Strategic Thinker: Demonstrates the ability to look at the big picture and proactively develop a plan of action
• Collaborative: Demonstrates the ability to work well with others to accomplish a goal and get the work done; takes opinions of others into consideration; includes others in the decision-making process
• Adaptable: Demonstrates flexibility and a willingness to change as circumstances evolve

 

Knowledge:

• BA/BS or relevant experience
• Proficiency with Microsoft Office Suite

 

 

Experience:

• Ideally, 3-4 years customer service, 3-4 years data entry and/or file management, 2-3 years working in Healthcare or office setting

 

Sound Physicians is an Equal Employment Opportunity (EEO) employer and is committed to diversity, equity, and inclusion at the bedside and in our workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.

 

This job description reflects the present requirements of the position. As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.