The Office Manager manages office operations and administrative activities for assigned locations. Responsible for supervision of office staff.

Job Duties Include:

• Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites and preparing materials needed at the meetings
• Attends and participates in meetings; may take, transcribe and distribute as directed
• Collects, opens, date stamps and distributes all incoming mail; initiates and/or transmits inter-office memos and notices
• Ensures the office equipment is fully functional by arranging maintenance and repairs as well as ordering and installing toner and paper for the photocopier and printers
• Maintains accurate and detailed calendar of events, due dates and schedules related to
• the assigned department or program and its services to ensure proper tasks and activities occur as scheduled
• Maintains electronic and paper filing systems
• Processes and date stamps all invoices in a timely fashion; submits invoices for review,
• approval, and payment; maintains files of all invoices
• Receives, reviews and verifies documents and records for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; may receive and process information of a confidential nature, maintaining strict confidentiality
• Develops or assists in the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information
• Acts as liaison with other departments in the organization (human resources, technology, marketing, etc.)
• Assists with any special projects that require significant organization and administrative support
• Cross trains and supervises administrative support personnel in order to be able tomaintain balance in the workload
• Duties require initiative, judgment, knowledge of internal policies, practices, and organization
• Ensures that all personnel paperwork is completed correctly and submitted within established timeframe
•  Orders materials, supplies, equipment, etc. upon authorized approval
• Relieves supervisor of routine actions not requiring immediate attention; assists other support staff with assigned functions as needed; may oversee and direct the work of temporary support staff
• Provides program, classroom, and center staffing support as needed
• Provides direct support to the SVP/DOP to assist personnel, new hires, and onsitecommunication

Qualifications

Education

High school diploma or GED required

Associate's degree or equivalent combination of training and experience preferred

Experience

Three years or more of progressive, responsible office work experience, previous supervisory experience.

Other

Valid driver’s license and acceptable driving record with OHU required levels of coverage for auto insurance.

We Invest in You!

• Competitive pay and benefits, plus tuition reimbursement
• Generous vacation and PTO plans
• Health, dental, vision, 403b Retirement, health savings account, agency paid life and LTD, supplemental life insurance
• Career ladders, professional development, and promotion opportunities
• Leadership opportunities on site-based Center Management Teams

ADifferent Kind Of Employer - One Hope United is strong and ready to grow. Are you ready to grow with us?

• 800 talented professionals strong, serving 10,000 children and families in Illinois, Wisconsin, Missouri, and Florida
• Fiscally stable, $50 Million agency-- strong since 1895
• Energetic leadership and a rich community of support

One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace.  OHU participates in eVerify.

In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.