Essential Duties and Responsibilities

• Ensures payrolls are processed timely and accurately
• Reviews and processes employees’ time worked into the payroll system electronically
or uploaded via approved spreadsheets.
• Reviews payroll documentation for accuracy through various reports, and makes any
necessary adjustments or corrections to ensure the accuracy of earnings and hours
worked
• Processes employee changes in the payroll system via approved personnel change
forms, including deductions, garnishments, levies, and benefits.
• Answers inquiries regarding employment verification, including employee inquiries and
requests regarding payroll matters
• Works cooperatively with Accounting, Human Resources, and Operations on all payroll
related issues.
• Provides quality customer service (either written or verbal) to all employees within the
Agency.
• Reviews non-exempt personnel time sheets for compliance with wage and hour laws.
• Processes manual checks as requested and approved by management.
• Prepares various payroll reports including the salary matrix.
• Maintains client confidence and protects operations by keeping information confidential.
• Assists Finance with month end related activities, analysis, and reporting.
• Assists with external audits by providing supporting records and documentation;
• Performs monthly reconciliation of payroll earnings, cash analysis, and bank reconciling
items for review by the Controller.
• Works on all aspects of year-end processing for accurate and timely distribution of W-2
statements.
• Prepares, reconciles, and generates payroll reports for the annual Worker’s
Compensation audit.
• Ensures accuracy of payroll system calculations and time management system.

Payroll Specialist

• Trains agency staff as appropriate on payroll system.
• Maintains policies and procedures for payroll processes.
• Creates monthly payroll statistics for review by Finance leadership.
• Performs related duties as required

This list of essential functions is not intended to be exhaustive. One Hope United reserves the right to
revise this job description as needed to comply with actual job requirements.

Qualifications
Education BA/BS degree preferred or Payroll Certification
Experience 3 - 5 years of experience in electronic payroll system
experience preferred.
Other Valid driver’s license and acceptable driving record with OHU
required levels of coverage for auto insurance
Required Skills
• Possess excellent analytical and critical thinking skills.
• Working experience of multi state payroll tax at the federal, state and local levels.
• Ability to adapt to changing work priorities while meeting deadlines and schedules with
frequent interruptions.
• Maintaining confidentiality.
• Advanced skills in Excel.
• Previous experience in a non-profit agency is preferred.
• Excellent interpersonal skills as well as good verbal and written communication skills
• Willingness to be a dynamic team member.
• Strong computer skills and knowledge of relevant technology.
• Willingness to learn about all areas in the agency.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. The position requires visual and auditory acuity.
within professionally determined normal ranges, with correction if need; and manual dexterity sufficient.
to operate a computer and office equipment, including, but not limited to, the telephone, computer, and
copier. The employee is occasionally required to move items up to 50 pounds.

The employee works in varied residential environments based on assigned caseload and may
encounter unpredictable clients. While performing the duties of this position, the employee travels by
automobile and is exposed to changing weather conditions. The employee must be able to enter and
exit a vehicle or a building without assistance. While performing the duties of this job, the employee
may frequently drive an automobile, taking clients to appointments, in the local and regional area.
Occasionally, travel is outside the local area and overnight.
__________________________________________ _____________________
Supervisor                                               Date
__________________________________________ _______________________