Purpose

The purpose of the Administrative Assistant II is to provide administrative support to the Clinic/Site, Clinic/Site Manager, and Lead Team and/or department. The Administrative Assistant II works in partnership and joint accountability with other team members to achieve Neighborcare Health’s Mission, Guiding Principles, and goals.

Neighborcare Health offers a robust benefit package including Health, Wellness & Retirement benefits: Medical, Dental & Vision Insurance, 18+ days of Paid Time Off, 9-Paid Holidays, Retirement with Matching, Life & AD&D, Pet Insurance, Employee Assistance Program, & More! This position is eligible for the Staff Referral Program

In this position you will:

• Provide administrative support for clinic/site/administrative office.
• Compose correspondence and meeting minutes.
• Process and code invoices.
• Answer incoming calls and respond or relay accordingly.
• Support and maintain site-specific and system-wide administrative processes.
• Establish, organize, and maintain files and records.
• Prepare materials for meetings, compose and assemble agenda items, and communicate meeting information to attendees. Coordinate meetings, retreats and special functions.
• Compile and prepare required work materials.
• Order office and janitorial supplies as well as printed business materials for site/department.
• Maintain inventory of office supplies, business forms, as well as other materials for site/department/organization.
• Serve as primary site contact for contractors and vendors.
• Manage and maintain all provider schedules in the Epic EHR system.
• Manage locum and float coverage when clinical staff members take time off.
• Perform other duties as assigned.

Required Qualifications

• High School Diploma, GED, or equivalent
• At least 3-years of administrative assistant experience

Preferred Qualifications

• Associates Degree

Our Mission
The mission of Neighborcare Health is to provide comprehensive health care to families and individuals who have difficulty accessing care; respond with sensitivity to the needs of our culturally diverse patients; and advocate and work with others to improve the overall health status of the communities we serve.

About our Service Commitments
Our service commitments were created by staff members, leaders, board members and patients. We use these as a guide and expectation for how we treat our patients and each other. You may learn more about our service commitments here, https://neighborcare.org/about-us/service-commitments/

• Serving patients
• Serving each other
• A warm welcome
• Caring
• Respect
• Working together
• Trusting Relationship

About us
For 50 years, Neighborcare Health has been caring for our neighbors with essential medical and dental care, counseling, outreach, health education and more in Seattle, Vashon, and our newest dental clinic in Olympia!  Our purpose is to improve health by engaging, educating, and empowering people in the communities we serve.  We are looking to hire the best talent to support our culturally diverse workplace and community. 

Compensation

The wage range for this position is: Minimum $21.00 up to $29.00 maximum.

Compensation will be determined based on years of relevant experience.

Union: No

Full job description will be provided during the interview process.