Job Title: Assistant Project Manager

Location: Menlo Park and San Francisco, CA 

We are seeking an Assistant Project Manager for projects throughout the Bay Area. Candidate should possess a minimum of 4+ years of commercial construction experience, a Bachelor’s degree in Construction Management, Civil Engineering or Architecture, LEED AP preferred, estimating skills, understanding of all building trades materials and methods with a special emphasis on Mechanical, Electrical, and Piping trades, strong written and verbal communication skills required.

Candidate will report to the Project Manager or Project Executive and will be based at the project site working directly with the Project Superintendent with the possibility of managing project engineers and support staff.

You will:

Pre-construction

• Attend and conduct project job walks
• Prepare Request for Proposals
• Analyze subcontractor proposals and generate Bid Tabulations
• Produce quantity take-offs for multiple disciplines
• Contribute constructability reviews as member of the extended Design Team
• Actively participate in the General Contractor proposal and interview process

Safety

• Conduct daily project walks with Superintendent
• Work with Safety Director to establish Site Specific Safety Plans
• Coordinate and review Job Hazard Analysis and High Risk activities with Safety Director and entire construction team
• Monitor and prepare safety reports with Safety Director for individual client requirements

Contract Administration

• Draft Owner/Client contracts and Subcontract agreements for review by SPM or PX
• Function as main point of contact with Subcontractor’s field and office personnel
• Review and prepare Subcontractor invoices for PM or PX approval on a monthly basis

Cost Control

• Manage project budget and scope utilizing ProLog
• Identify, track and manage scope and change orders both Owner/Client and Subcontractor
• Prepare and present Owner/Client change orders in a timely and complete manner
• Route and approve subcontractor and material invoices
• Prepare Owner/Client and internal project updates on a monthly basis
• Execute Owner/Client and subcontractor financial close-out

Document Control

• Develop, track and manage RFI, Submittal and Change Order Logs
• Generate action item lists and follow-through to completion
• Coordinate and update Master Drawing Set and logs
• Distribute project drawings, addenda, design changes, RFIs, submittals and documentation to extended team
• Monitor and log 3rd party testing, project access and logistics plans

Scheduling

• Prepare, monitor and update Master Schedule
• Work with Project Superintendent to identify project progress to date
• Identify potential project impacts and proposed solutions
• Prepare 3-wk Rolling Schedules

Meetings

• Conduct weekly Subcontractor Meeting with Project Superintendent
• Attend and contribute in weekly Owner, Architect and Contractor meetings
• Present RFI, Submittal and Change Order Logs
• Prepare and distribute meeting minutes and project documents to extended team

Technical Ability

• Utilize engineering or construction management background to identify field issues and suggest potential alternates
• Review subcontractor and vendor drawings and submittals for adherence to plans and specifications
• Conduct coordination meetings with Architects, Engineers and multiple subcontractor trades
• Interface with Architect and Engineers to efficiently resolve technical issues and convey information to field and entire team
• Working knowledge of Current Good Manufacturing Practices (cGMP), Good Laboratory Practices (GLP), advanced technology facilities, strong M/E/P/F background and best industry practice for design and construction is beneficial

You have:

• Bachelor’s Degree in Construction Management, Civil Engineering, or Architecture
• Must possess a minimum of 4 years of commercial construction experience

• Flexible with ability to manage multiple tasks/projects concurrently
• Resourceful, with respect to problem identification and resolution
• Able to operate in a fast paced working environment with minimal direction from Senior Management.
• LEED AP preferred
• Proficient in Microsoft Office Suite, ProLog (or similar project management software, Scheduling software (MS Project and/or Primavera), accounting systems and software, and estimating software
• Strong verbal and written communication skills