Company Description

At KIPP Chicago, we are guided by a simple, yet powerful mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. Our campuses are located in the Austin, Englewood, North Lawndale, and West Humboldt Park neighborhoods. KIPP Chicago also advises over 2000 KIPP alumni currently in high school or college through our KIPP Forward program.  KIPP Chicago is the highest-performing network of schools in Chicago, as measured by our city’s school quality index.  We attract, develop, and retain a diverse and talented staff of educators. Our students and families choose our schools because our teachers are exceptional educators who work together as a collective to ensure students achieve and thrive.  For more data and information about our successes and vision for the future, visit www.kippchicago.org.

Job Description

KIPP Chicago seeks an experienced individual for the position of Office Manager. The OM is the face of the school and delivers first-class customer service to all constituents in the building, including students, parents, staff, and guests. The OM’s primary responsibilities are to operate a welcoming and efficient main office, to coordinate student enrollment and attendance, and to provide daily support to teachers and the school’s leadership team.  The OM will report to the school’s Director of Operations.

RESPONSIBILITIES

• Create a neat, welcoming, and organized office environment
• Welcome parents and visitors, maintain visitor logs, and respond to visitor & parent requests
• Ensure all visitors are accounted for in the building
• Answer phones, redirect inquiries as appropriate, and relay messages to staff in a timely manner
• Oversee student attendance: process late arrivals, communicate with teachers and school leadership re: student absences, call families of absent students, ensure attendance is accurately logged in PowerSchool and IMPACT student information systems each day, and process early dismissals
• Coordinate new student enrollment: process incoming applications, send acceptance/waitlist letters, manage waitlist, and assist parents with online enrollment
• Maintain teacher work room and ensure that copiers/printers are in working order
• Maintain school supply closet and assist with inventory control
• Process and fulfill staff supply requests
• Receive, distribute, and prepare incoming/outgoing mail and shipments
• Assist with coordination of school events
• Assist with production and distribution of memos & newsletters
• Maintain complete sets of all parent and staff forms
• Order and distribute school uniforms and assist with inventory control
• Coordinate student health services: monitor student health and safety for any unusual/troubling trends, coordinate with site nurse to ensure that students receive appropriate care

Qualifications

QUALIFICATIONS

• A minimum of two years school administrative experience
• Experience with IMPACT SIM preferred
• Excellent oral and written communication skills
• Excellent organizational skills and detail orientation
• Strong typing and technology skills, specifically with Microsoft Office and Google Drive
• Evidence of strong interpersonal skills
• Evidence of personal initiative and follow through
• Demonstrated passion for and commitment to the KIPP mission
• At least two years of college, BA preferred
• Cleared CPS background check

Additional Information

COMPENSATION

KIPP Chicago Public Schools offers a competitive compensation and benefits package:

• Salaries based on experience related to role and responsibilities

• Competitive rates for medical insurance and short-term disability insurance.  Dental insurance, vision insurance, life insurance, and long-term disability insurance are offered at no cost.

• Competitive retirement savings benefits 

STATEMENT OF NON-DISCRIMINATION

KIPP Chicago Public Schools is committed to a policy of equal treatment for all individuals applying for employment. KIPP Chicago does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. All your information will be kept confidential according to EEO guidelines.