Position Location

This position is eligible for hybrid (office/remote) working arrangement and flexible working hours. The position is located in Ontario, California.

Who We Are

HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission to design for good drives everything we do. Our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Summary

Responsibilities include administrative support to Construction Administrators, Project Managers and Principals throughout the course of a project. This position interacts with employees, consultants, clients, contractors, and office guests. This position performs document control during construction, including governing agency submissions and communications, routing of RFIs, Submittals, and all correspondence between contractor and design team.

Minimum Requirements

Education: High School Diploma with two (2) years college related courses preferred, or equivalent experience.

Experience: Minimum two (2) years general and administrative office experience in the construction industry.

Experience in supporting multiple architectural projects and people is preferred.

Other Requirements and Responsibilities

Job Specific Qualifications

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Project Management software experience a plus
• Act as a point of contact for architects, clients, consultants, contractors, and various construction services teams
• Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment
• Excellent organizational skills and ability to establish priorities, objectives, and deadlines with minimal supervision
• Participates in meetings, able to take notes and help follow up on actions needed

Communication and Collaboration

• Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments
• Speaks clearly and persuasively in positive / negative situations, listens, and gets clarification, responds well to questions, demonstrates group presentation skills, effectively participates in meetings
• Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data
• Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels

Teamwork

• Encourages teamwork by creating a climate where others are respected and valued
• Responds constructively to suggestions and feedback received from others

Self-Management

• Displays good work ethics – punctuality and attendance are a priority
• Demonstrates high self-motivation in attaining position objectives to the extent which new responsibilities and challenges are sought
• Consistently displays a positive, proficient, and professional appearance/attitude that lends to the team/firm’s overall success
• Ability to continuously demonstrate initiative, good judgment and handle confidential matters with absolute discretion
• Responds positively to changes in work environment and copes effectively with different decisions
• Demonstrates flexibility in responding to work demands
• Overcomes job related barriers that may adversely affect work outcomes

Quality

• Demonstrates competency in required job skills
• Provides an overall quality work product that contributes to the success of the department, project, or firm
• Demonstrates overall accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality and avoid repetitive errors
• Understands that design quality is an important consideration in all work products
• Provides oversight ensuring that the office/studio follows all quality and procedural standards

Technical

• Understands and is proficient in the use of job-specific tools and adheres to HMC’s Policies and Procedures in the production of work
• Gathers and analyzes information skillfully, uses intuition and experience to maintain goal driven outcomes
• Demonstrates a high degree of knowledge of specific discipline to effectively meet department and project objectives and identify and resolve problems in a timely manner.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Familiarity with the construction industry is desired

The salary range for this position is $19.34 to $26.31

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.