About the Company

Brickworks North America is a wholly owned subsidiary of Brickworks Limited. Brickworks Limited (“The Group”) is a large Australian-listed group of companies. The Group has been in operation since the early 1900s, has a market capitalization exceeding A$3.5 billion, and operates across three core business segments: Building Products, Land & Development, and Investments. The Group employs more than 2,000 FTE employees and operates nationally across Australia and has a significant presence in the USA.

Founded in 1890, Glen-Gery Corporation is one of the nation’s largest brick manufacturers and operates nine brick manufacturing facilities and one manufactured stone facility. Glen-Gery products are sold nationally through a network of over five hundred distributors as well as in Canada. Since entering the USA in 2018, Brickworks have acquired Sioux City Brick, Redland Brick and the distribution business of Southfield Corporation in Illinois and Indiana (Illinois Brick, Indiana Brick). The combined North American business now has more than 1,000 employees, operates across forty locations, including 8 brick plants, 25 masonry supply center locations and 3 Design Studios.

Basic Function:  Brickworks North America is seeking a detail-oriented and proactive Fleet Administrator to support the efficient operation of our national fleet of vehicles and heavy equipment. Reporting to the Manager, Fleet Assets, this role will be responsible for coordinating administrative tasks related to fleet data management, compliance tracking, maintenance coordination, and vendor support. This is a great opportunity to contribute to the success of a dynamic and growing organization by ensuring the accuracy, organization, and smooth operation of critical fleet functions.

Duties:

Fleet Data Management

• Maintain and update the fleet asset database for all vehicles and equipment, from acquisition to disposal. Ensure data accuracy across multiple systems and reports.

 Documentation & Compliance

• Track, organize and maintain fleet-related documentation, including titles, registrations, insurance certificates, inspection records, and lease/finance agreements. Ensure compliance with DOT, OSHA, and other local/state/federal regulations.

Maintenance Coordination

• Assist in tracking service intervals and liaising with national maintenance provider and internal site resources on issues, delays, and non-compliance.

Fuel & Insurance Program Support

• Administer the national fuel card program, including issuing new cards, monitoring usage, and reporting anomalies. Assist with the renewal of insurance policies and ensure new assets are promptly insured.

Vendor Coordination

• Support communication with fleet service vendors, lessors, and equipment suppliers. Request quotes, follow up on orders, and support pricing comparisons or contract reviews.

Surplus Equipment Tracking

• Maintain inventory of surplus equipment and coordinate refurbishment, redeployment or disposal efforts as directed.

Reporting & Analysis

• Assist in preparing regular fleet performance reports, maintenance cost summaries, and utilization data for management review.

Invoice Processing

• Assist with the reconciliation and processing of fleet related invoices.

Policy Enforcement Support

• Help implement and maintain fleet policies and procedures, including communications to relevant personnel.

Education and experience requirements

• Associate degree or relevant certification preferred; equivalent experience considered
• 2+ years of experience in an administrative or coordination role, preferably in logistics, maintenance, or fleet management
• Familiarity with fleet management systems, asset tracking tools, and Microsoft Office Suite (especially Excel)
• Strong attention to detail and organizational skills
• Ability to multitask in a fast-paced environment
• Clear communication skills and comfort working with cross-functional teams
• Experience with ERP systems or fleet software such as Fleetio, Samsara, or equivalent
• Knowledge of DOT compliance requirements and vehicle/equipment maintenance processes

This job description is not intended to be all inclusive and as such, the employee will also be required to perform other reasonably related business duties as may be assigned by the immediate supervisor and/or other management personnel as required.