Overview

Friendship Public Charter School operates a thriving network of college preparatory public charter schools. Headquartered in Washington, DC., Friendship serves over 4,800 students in preschool to grade 12 and guides a growing network of alumni to college completion annually.  Our mission is to prepare students to become ethical, literate, well-rounded, and self-sufficient citizens by providing a world-class education that motivates students to reach high academic standards, to enjoy learning, to achieve success, and to contribute actively to their communities. For 25 years, with the support and guidance of our exceptional faculty, our students have risen to the challenge with high graduation rates, college acceptances, and unparalleled success academically and socially.

Responsibilities

• Manage daily cash flow for operating bank account: recording cash in from internal programs, including Extended Learning, Community Café, and grant payments from DC Government.
• Support the accounting lead in creating regular reports, ensuring accurate monthly closing and ad hoc reporting.
• Collect paper checks, make weekly manual deposits, and record them in Great Plains accounting system.
• Calculate timesheets for hourly employees from Friendship Cares – Dual Roles and Saturday School from five (5) different school locations and process bi-weekly payroll for 1000 employees.
• Set up employees in ADP time management system (E-time) and key in direct deposits and tax information for new hires.
• Manage and coordinate with E-time Service Team to maintain 24 ADP clocks across 10 locations.
• Set up and create exclusive codes for School Business Managers, directors, and supervisors for them to see employees under their supervision in E-time.
• Preparing ledger entries with earnings and deductions.
• Entering payroll information and maintaining payroll files.
• Calculating salaries, overtime earnings, and vacation deductions.
• Issuing paychecks in a timely manner.
• Generating payroll reports for Managers to review.
• Updating payroll systems, including employment hires and terminations.
• Preparing payroll and tax reports for federal, state, and local agencies when required.
• Attending to payroll inquiries from employees.
• Coordinate with School Business Managers and the benefits manager to key in leave requests from employees including jury duty, bereavement, professional development, Covid-19, and leave without pay into ADP.
• Calculate leave without pay hours and enter prorated salaries for employees who are charged leave without pay into ADP when processing bi-weekly payrolls.
• Collect and answer questions requested from court orders, calculate garnishment amounts, and enter information for child support, garnishment, and tax levy into ADP.
• Coordinate with the benefits manager to transfer and update leave donation due to emergency medical condition for employees.
• Coordinate with HR to issue final paper checks for termination employees.
• Coordinate with HR to pull out employees’ contract, offer letters, and PAF and provide to auditors.
• Interface with auditors for annual financial audit, Medicaid audit, 403(B) audit, workman’s compensation audit, and grants audit.
• Record monthly revenues into Great Plains accounting system for Food Service, Extended Learning, and grants.
• Prepare and record journal entries for Student Account Activities, deferred and miscellaneous revenues, interest income, payroll expenses, benefit expenses, fixed assets, depreciation expenses, accrued vacation, and prepaid expenses for monthly closing.
• Ensure compliance with GAAP and all other regulatory and reporting requirements.
• Reconcile various accounts for monthly closing including:
  • Cash and Cash Reserve: Controlled Reserve, Curriculum, Facilities, Furniture, Technology
  • Account Receivable
  • 3 Bank Accounts: Money Market, Operating, and Payroll Accounts
  • Deferred Revenue
  • Prepaid Expenses

Qualifications

• Bachelor's degree in accounting.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) will be advantageous.
• A minimum of two years' experience as a Payroll Accountant, or in a similar role.
• Proficiency in Payroll Software, such as BrightPay and Payroll Mate.
• Extensive experience in preparing ledger entries and processing payments.
• In-depth knowledge of applicable tax laws.
• Experience in preparing payroll and tax reports, as well as answering payroll inquiries.
• In-depth knowledge of GAAP and applicable tax laws.
• Ability to maintain and update employees' payroll files.
• Excellent organizational and communication skills.

FPCS’s policy is to provide equal employment opportunity to all qualified applicants and employees regardless of their race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, veteran status, status as a special disabled veteran, or any other protected criteria as established by federal, state, or local laws.  This policy applies to recruitment and hiring, training, promotion, compensation, benefits, transfer, layoff, termination and all other terms and conditions of employment.  Employment decisions at FPCS are based solely upon relevant criteria, including an individual’s capabilities, qualifications, training, experience and suitability.