Requisition No: 828263 

Agency: Department of Health

Working Title: OPS GOVERNMENT OPERATIONS CONSULTANT III - 64801891

 Pay Plan: Temp

Position Number: 64801891 

Salary:  $25-30/hour 

Posting Closing Date: 05/13/2024 

Total Compensation Estimator Tool

OPEN COMPETITIVE

Your Specific Responsibilities:

This is a full time, 40 hour per week, OPS Government Operations Consultant- III position in the Department of Health’s, Public Health Statistics and Performance Management Division in the Biomedical Research Section. This position serves as a grant manager for the Biomedical Research Grant Programs, assisting with daily operational tasks to administer multiple grants throughout the grant management lifecycle. This position requires effective communication with internal and external partners, critical thinking and decision making, organization, attention to detail, and the ability to work independently. This position reports directly to the Bio Medical Research Section Senior Management Analyst Supervisor and is located onsite in Tallahassee, FL. Responsibilities of this position include:

•           Serves as a grant manager and is responsible for the administration and monitoring of multiple biomedical research grants. This includes all aspects of the grant management lifecycle including application development and submission, pre-award tasks, post-award execution and monitoring, grant reconciliation and closeout.

•           Works with Principal Investigators and Sponsored Research Officers on the effective execution of grants, terms and conditions, and amendments as necessary

•           Provides technical assistance to grant awardees and points of contact.

•           Develops deliverables and prepares agreements and amendments as required.

•           Tracks and reviews quarterly progress reports for grants.

•           Performs desk and onsite monitoring of assigned grants (if necessary).

•           Tracks grant budgets and submits invoices to ensure payment within compliance timeframes.

•           Maintains good working relationships and keeps in close coordination with grant awardees and applicable points of contact.

•           Maintains all files on the grant from execution to final closeout.

•           Responsible for entering data into tracking logs to meet compliance requirements and accurate reporting.

•           Responds in a timely and comprehensive manner to inquiries sent by internal or external entities regarding grants.

•           Works on special projects and reports as needed for the Division.

•           Assists with the continued operations and improvements within the Division.

•           Promotes positive working relationships and facilitates ongoing communication and cooperation with both internal and external partners.

•           Supports coordinates and represents the Office at meetings, councils, conferences, and other events (virtual or in-person) as needed.

•           Maintains good working relationships with internal and external partners.

•           Assists with preparation of reports and analyses as requested by the supervisor for use in decision making or reporting to Executive Leadership.

Required Knowledge, Skills, and Abilities:

•           Knowledge of grants and contracts.

•           Ability to work with a high-volume of payments/grants with tight deadlines.

•           Ability to prepare, track, and reconcile financial information.

•           Ability to plan, organize, and coordinate work activities under strict deadlines.

•           Ability to establish and maintain effective working relationships.

•           Ability to use problem solving techniques.

•           Ability to communicate effectively verbally and in writing.

•           Knowledge data input, data management and data analysis.

•           Ability to organize data into logical format for presentation in reports, documents, and other written materials.

•           Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.

•           Ability to determine work priorities and insure proper completion of work assignments. 

•           Strong organization skills.

•           Skill in both written and verbal communication.

•           Skilled in use of spreadsheets, word processing software, developing tracking documents and creating reports.

•           Ability to coordinate with other staff.

•           Ability to demonstrate adaptability and flexibility.

•           Ability to conduct research and analysis and prepare summary documents.

•           Ability to work independently and manage multiple tasks.

Qualifications:

•           A Bachelor’s degree from an accredited college or university; or 4 years of administrative experience in the areas of accounting, banking, accounts receivable, payroll processing or other related fields.  Professional or nonprofessional experience in the areas of accounting, banking, accounts receivable, payroll processing or other related field can substitute on a year-for-year basis for the required college education.

•           At least 3 years of experience providing quality customer service.

•           At least 3 years of communicating with internal and external partners using a variety of tools and methods (verbal, written, presentations, etc.).

•           At least 3 years administering and managing government grants or contracts.

•           At least 3 years of experience with data entry, analysis, and reporting.

•           At least 3 years using MS Office Suite, including Outlook, Word, Excel, and PowerPoint

Preferred - Advanced Level Knowledge of MS Excel

Florida Certified Contract Manager or the ability to gain certification within six months of employment.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

 ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Work Location

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.