Job Title:         Human Resources Coordinator

Reports to:     Human Resources Manager

Location:         El Cajon, California

FLSA Status:   Full-Time / Non-Exempt

COMPANY OVERVIEW

Dynalectric Company in San Diego is a subsidiary of EMCOR Group, Inc. (NYSE: EME), a Fortune 500® leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. For 10 consecutive years EMCOR Group, Inc. has been named one of the Top 5 "World's Most Admired" Companies in the Engineering and Construction Industry by Fortune®.

Dynalectric is San Diego’s leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations.

SUMMARY

The Human Resources Coordinator will provide administrative support to the Human Resources Manager in the areas of HR administration, compliance and safety training, benefits data entry, COVID procedures, hiring and interviewing staff, leave administration, and enforcing company policies and practices.  This position reports directly to the Human Resources Manager and is located in El Cajon, California.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties will likely be assigned.

• Complete administrative tasks as assigned by HR Manager to support the HR role and other functional areas with shared responsibilities such as Payroll, Safety and field operations.
• Prepare Word and PDF documents (including proper formatting and grammar), Excel spreadsheets, PowerPoint presentations, and Visio organizational charts.
• Monitor and maintain HR inbox and calendar.
• Coordinate and set up HR conference calls, webinars, or meetings. May be required to assist in hosting or facilitating.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Assists or prepares correspondence as requested.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Performs customer service functions by answering employee requests and questions.
• Assist with HR audits (i.e., I-9, LOA, Handbooks, AAP, etc.) Some of this work may be repetitive and have large volume, which requires a desire to perform such work accurately and reasonably fast.
• Assist with the creation, distribution, collection, and maintenance of Job Descriptions.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Create New employee file folders and labels.
• Confidential filing; follow recordkeeping policies and administrative best practices for electronic and paper-based files. Audit and files documents into appropriate employee files.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Assist with Outreach campaigns – Diversity, Veteran, Disability, Collegiate, Job Fairs.
• Assist with Onboarding
• Implements new hire orientation
• Assist with Leave of Absence and Injury administration – records, prepare informational packets, track calendars, create and audit files.
• Assists with the preparation of the performance review process.
• Assists with processing of terminations.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Quickly learn and apply new HR practices and technical skills.
• Work independently with little or no supervision after having been shown how to accomplish assignments.
• Ask appropriate questions related to assignments and recommend improvements.
• Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Comply with all company operating policies, procedures, and safety requirements.
• Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.
• Able to work 40 hours per week in San Diego (El Cajon) office.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• Bachelor's degree in human resources or related field and/or equivalent experience.
• At least two years’ related experience required.
• SHRM-CP credential preferred.
• Basic familiarity with Federal, State, and local employment laws and regulations.
• Demonstrated experience in maintaining confidence in all sensitive matters (i.e., employee relations, pay, etc.)

REQUIRED SKILLS

• Extremely proficient in Word (i.e., creating and updating business documents) and Excel (i.e., creating templates, creating formulas, filtering, etc.). This includes accuracy while maintaining quick keying speeds. Experience creating PowerPoint presentations, and editing documents using Adobe Acrobat. Visio a plus.
• Strong written communication skills in drafting letters, emails, documentation, etc.
• Strong verbal skills when interacting in person and by phone.
• Outstanding organizational skills, excellent time management, and high level of accuracy/attention to detail.
• Effective listener who takes accurate notes during meetings or interviews that can be used for documentation.
• Demonstrates ability and desire to learn and perform higher level HR responsibilities.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Great people and “soft” skills; a self-starter with a positive, service oriented attitude.
• Adaptable and exhibit a flexible attitude and approach towards all assignments, some of which could be repetitive yet require accuracy.
• Possess a proven track record of working well and building positive working relationships with a wide variety of individuals and management, taking initiative, establishing priorities, and ownership of work.
• Exercise excellent judgment while being accountable, professionally mature and adept at recognizing and understanding people issues, organizational relationships and sensitivities.
• Demonstrate high integrity and unquestionable ethics and is a respectful team player.
• Hold in confidence all human resources, legal, and compensation matters as well as any other sensitive information.
• Open, visible and approachable communication style, both verbally and in writing.
• Well organized, flexible and enjoy performing and learning new HR administration and compliance skills.
• Think strategically, make sound decisions, and produce accurate and timely results.
• Maintain high standards of quality with attention to detail.
• Demonstrate commitment to company values and comply with all operating policies and procedures.
• Be solutions oriented and come prepared. Own mistakes and be prepared with a recovery plan.
• Proactively follow up when additional guidance or support is needed, or if an initiative has gone stale.
• Have a desire to pursue a career in Human Resources.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical office environment.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.  This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be occasionally required to travel by car (as a passenger or driver) or by airplane to field locations/jobsites, or to attend HR events/training, and must have the ability to navigate around job sites.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

In addition to a competitive base salary, roles are eligible for additional compensation and benefits including: annual bonus, auto allowance, vacation time, paid sick time, bereavement leave, paid holidays, medical, dental, vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, and employee assistance and wellness programs.

COMPENSATION RANGE:   $25.00 - $30.76

The compensation range is dependent on the facts and circumstances of each case. The factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.