Job details

Description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are seeking a highly skilled Administrative Assistant/Receptionist to join our team in Forked River, NJ . The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $15.50/per hour

Responsibilities

Schedule and organize appointments, meetings, travel, and conferences
Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
Order office supplies and maintain office equipment
Establish, develop, and maintain filing system
Retrieve information from files when needed
Maintain daily and monthly schedules for all necessary staff to determine location and availability
Organize and prioritize large volumes of information and calls
Respond to requests for information
Complete typing and copying as needed for management staff
Open, sort, and distribute mail
Maintain a neat and orderly office and reception area
Work independently and within a team on special non-recurring and ongoing projects
May be required to take mail to the post office using own vehicle
Maintain conference room usage log
Check fax machine and distribute faxes to appropriate people
Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
Additional tasks and responsibilities may be assigned

Minimum Requirements

High School Diploma or GED
Two years of related administrative experience
Valid driver’s license with a satisfactory driving record
Proficient in Microsoft Office Suite
Ability to type 50+ words per minute
Must have high level of interpersonal skills to handle sensitive and confidential situations
Position continually requires demonstrated poise, tact, and diplomacy
Excellent verbal and written communication skills
Independent judgment is required to plan, prioritize, and organize diversified workload
Ability to prioritize workload with excellent time management skills
Ability to deal with individuals from all levels of the organization

Working Conditions

Occasional overtime required
May travel utilizing own vehicle
Occasionally lift up to 15 pounds

Why Community Options?

Competitive Insurance Benefits (Medical, Dental, Vision)
Paid Holidays—Including a Birthday Holiday
Generous PTO
Employee Incentive & Discount Programs
403b Retirement Plan
Incredible career growth opportunities

Send resume to: Resumes-NJCOE@COMOP.ORG

Community Options is an Equal Opportunity Employer M/F/D/V

Qualifications

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Education

Experience

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