Administrative Support

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Administrative Support

Clientsolv Technologies

icon Broomfield, CO, US, 80020

iconContractor

icon7 November 2024

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Company Description

ClientSolv Technologies is an IT solution firm with over a decade of experience serving Fortune 1000 companies, public sector and small to medium sized companies. ClientSolv Technologies is a woman-owned and operated company that is certified as a WMBE, 8a firm by the Federal government's Small Business Administration.

Job Description

We are seeking an Administrative Support professional in Broomfield, CO.  This role will be in the office 3 days per week and can work remotely for 2 days per week.  This role will be supporting a finance team with administrative and general business support. This is an excellent opportunity for an experienced, self-motivated, organized, and structured administrative professional to work with a fast-paced department, in a collaborative and supportive team environment.

What You’ll Do

  • Provide onsite administrative support to Finance team members.
  • Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
  • Maintain calendars and provide support at meetings for designated team members.
  • Greet vendors and customers, and coordinate security access for visitors.
  • Collaborate and contribute on teams and projects.
  • Support the facilitation needs of training sessions.
  • Prepare statistical reports, gather, and interpret data, and maintain databases following department processes.
  • Create written documents, communications, and presentation materials for meetings and presentations.
  • Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
  • Facilitate the adoption of collaboration tools.
  • Coordinate office supplies, office moves, new hire onboarding and termination closeouts.
  • Troubleshoot and report IT issues and report facility needs for the assigned work area.
  • Coordinate travel, expense reports and catering.
  • Coordinate payment of invoices and other expenditures.
  • Assist on projects in various functional/program areas as assigned.
  • Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.
  • Provide training and mentorship to junior-level employees.
  • Maintain a regular and predictable work schedule. 
  • Establish and maintain effective working relationships within the department, the SBU/SSU and the Company.  Interact professionally with others in order to maintain a positive and productive work environment.

Qualifications

  • Administrative Associate III – High School diploma or equivalent plus 4 or more years of related experience.
  • Administrative Associate Senior – High School diploma or equivalent plus 6 or more years of related experience.
  • Each higher-level related degree, i.e., Associate’s, may substitute for two years of related experience.  Two years of related experience may be substituted for each year of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
  • Strong calendar management and Microsoft Excel skills.
  • Strong Microsoft Teams and SharePoint skills preferred.

Additional Information

This 5-month contract role will work a hybrid schedule of 3 days per week in the office in Broomfield, CO and 2 days per week remote.  This role will pay between $20.91 per hour – $30.29 per hour.