Job details

Description

Essential Duties and Responsibilities:

1. Greets all incoming visitors to front office
2. Answers and directs all incoming calls
3. Retrieves voice mail from main line
4. Distributes messages in a timely manner
5. Sorts and distributes daily mail delivery
6. Maintains voice mail system for school ensuring that all recorded messages are kept up to date
7. Maintains sign out log for all students
8. Verifies emergency card for students being signed out and places calls when necessary
9. Follows all safety precautions when releasing students
10. Prepares list of students who have signed out and forwards to Attendance Clerk by end of each day
11. Maintains visitor's sign in log
12. Familiar with DISTRICT/STATE DATABASE panels in locating student schedules
13. Maintains confidentiality in all circumstance regarding student information
14. Forwards returned student mail to registrar for updating in DISTRICT/STATE DATABASE data base
15. Enforces sign out policy, notifying administrator of abuses in policy
16. Maintains updated reference log (Hotel Book) containing miscellaneous school information
17. Maintains clean and neat appearance of front office reception area
18. Maintains and updates all bulletin boards located in reception area
19. Ensures that most current handouts are available in reception area trays
20. Maintains updated school forms, Newsletters and miscellaneous information for distribution when requested
21. Answers incoming calls from intercom system
22. Delivers intercom messages as requested by Administrators
23. Assists with the preparation of information to be read for morning announcements each day
24. Responds to allowing entry to visitors
25. Keeps current with all major school events.
26. Responsible for mailing of Report Cards and other mass mailings directed to assigned class
27. Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time to time assign.

Qualifications:

1. High School Diploma or GED
2. 2-3 years related experience required

Behaviours

Motivation

Education

Required

Experience

Preferred

Licences & certifications