Position Summary:

Reports to the Director of HR. Works closely with Accounting, Compliance, Business Technology, HR, Sales, and external vendors. Coordinate one or more administrative services of the corporate offices, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.

 

Essential Functions (include but are not limited to):

• Performs broad office management functions. 
• Ensures an adequate, uninterrupted supply of kitchen and office supplies based on the direction of supervisors.
• Maintain the office supply closet.
• Cleans and organizes the lobby area and training rooms including sanitizing high touch areas of all spaces to provide comfortable, safe, and productive environment to employees and contractors.
• Provides reception services such as registering the visits of guests and greeting, if necessary.
• Logs in and out visitor proximity access cards.
• Monitor the facility to ensure that it remains safe, secure, and well-maintained.
• Collect and distribute corporate mail.
• Is the point of contact for office shipping (UPS, USPS, FedEx, et. al.)
• Answers corporate main phone line and directs as appropriate.
• Coordinates corporate cleaning services.
• Coordinates corporate grounds-keeping services.
• Coordinates corporate HVAC services.
• Evaluates program services (such as cleaning, HVAC, etc.) vendors and cost, researches new options, and proposes changes as appropriate to ensure company receives cost-effective quality service.
• Provides broad support to other departments including Compliance, Finance, Accounting, Business Technology, Human Resources, Sales and external vendors. This may include preparing expense reports, supporting events, labor hours reporting, etc.
• Greets visitors to corporate office and directs them and informs individuals as appropriate.
• Coordinates corporate birthday celebrations.
• Serves as back up for compliance or other corporate staff as needed.
• During onboarding of new corporate employees, gives them tour of corporate offices.
• Coordinates interview schedules.
• Supports and coordinates Board meeting activities and preparation.
• Provides support with senior management who visit regarding accommodation, transportation, meeting rooms, etc.
• Supports functional / corporate project-based work.
• Protect organization's value by keeping information confidential.
• Perform other incidental and related duties as required and assigned.
• Maintain a working knowledge and be in compliance with corporate standards for business conduct and federal antitrust laws.
• Adhere to Cellofoam North America Inc. company focus areas – safety, financial, customer, and people.
• Keep the HR Director and managers informed at all times of potential issues and concerns.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Education

• High School/GED

KSAs & Competency Requirements

CORE COMPETENCIES

1. Initiative: Identifies problems and acts in light of this identification to address current or future problems. Proactively does things and does not simply think about future actions.
2. Work Habits: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
3. Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
4. Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
5. Team Work: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group efforts.
6. Mutual Respect and Support: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinions. Is always respectful to others.
7. Ethics, Values and Integrity: Possesses Core Values & Beliefs, is trusted and is perceived as truthful and honest.

KNOWLEDGE

1. Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
2. Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
3. Mathematics: Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
4. Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
5. English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
6. Computers and Electronics: Knowledge of computer hardware and software, including applications.

 

SKILLS

1. Writing: Communicating effectively in writing as appropriate for the needs of the audience.
2. Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
3. Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do.
4. Speaking: Talking to others to convey information effectively.
5. Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
6. Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making.
7. Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
8. Management of Personnel Resources: Motivating, developing, and directing people as they work, identifying the best people for the job.
9. Mathematics: Using mathematics to solve problems.
10. Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
11. Time Management: Managing one's own time and the time of others.
12. Service Orientation: Actively looking for ways to help people.
13. Coordination: Adjusting actions in relation to others' actions.
14. Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
15. Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
16. Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

ABILITIES

1. Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.
2. Near Vision: The ability to see details at close range (within a few feet of the observer).
3. Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
4. Written Comprehension: The ability to read and understand information and ideas presented in writing.
5. Written Expression: The ability to communicate information and ideas in writing so others will understand.
6. Speech Clarity: The ability to speak clearly so others can understand you.
7. Speech Recognition: The ability to identify and understand the speech of another person.
8. Information Ordering: The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
9. Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
10. Category Flexibility: The ability to generate or use different sets of rules for combining or grouping things in different ways.
11. Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
12. Inductive Reasoning: The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Position Requirements and Qualifications

• Minimum of two years of related experience

Software Skills Required

• MS Excel
• Great Plains
• Internet
• MS Word
• MS Outlook
• MS PowerPoint

Other Information

• Flexibility in working hours to include nights, weekends and holidays as required.