Administrative Assistant – Estimating Department

General Description The Estimating Administrative Assistant will provide support primarily to the estimating team and project management team as needed.

Key Duties

• Routine office activities
• Manage request for quotes for estimating purposes
• Download/maintain available files for bidding purposes
• Setup projects in estimating software
• Setup subcontractor solicitation software
• Maintain addendums to projects
• Update estimating software with new information
• Prepare submittals required by owner 
• Maintain office supplies for estimating/project management teams
• Prepare pre-construction, construction, and post construction submittals for projects
• Any other duties assigned

Qualification Requirements

• To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education, Experience and Skills. This position typically is semi entry-level, however it requires a minimum of one (1) or more years of previous experience in an administrative support role.
• A high school diploma or general education degree (GED) is required.
• Must be able to understand work directions and communicate effectively
• Excellent written and verbal communication skills
• Must be well organized and detail oriented
• Must be able to work with constant interruption
• Must be proficient with MS Office to include; Word, Excel and PowerPoint
• Previous experience in construction and estimating is preferred
• Must have strong customer service
• Previous office administration experience in a construction setting is highly desired
• Physical Demands. The following physical demands are representative of those that must be met by an Estimating Administrative Assistant to successfully perform the essential functions of this job:
• Periodic physical effort, including standing, is required during a regular work shift of at least eight hours per day. Employee must be able to periodically stand for extended periods of time, and to stoop, bend, and crouch as required to perform Key Duties.
• Work Environment. The work environment characteristics described below are representative of those that will be encounters while performing the essential functions of this job. 
• Work is performed predominately indoors, although periodic visits to construction sites or asphalt manufacturing facilities may be required.
• Noise level in the office work environment is typically quiet.

Company Benefits

• Medical & Vision Insurance
• Dental Insurance
• Basic Life and AD&D Insurance
• Short Term Disability
• Voluntary Term Life
• Long Term Disability
• Sick Leave
• Paid Vacation & Holiday Pay
• 401(k) Plan
• Additional Benefits including wellness coaching, etc..

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.

Additional Job Information