Company Description

Job Description

 
 
Payrate:
$17.50 per hour or above depending on qualifications

Schedule:
8 hours/day, 40hours/week, 216 days/year 

Job Summary:

• Performs administrative assistance for a school and the assigned work group; works independently, and makes appropriate decisions based on experience; performs work within scope of authority and training; duties may vary according to job assignment.
• Oversees administrative workflow; applies specific knowledge of policies and procedures in order to organize and coordinate work.
• Provides administrative assistance to work group; maintains calendars and schedules, and coordinates meetings and travel arrangements.
• Exercises initiative in performing administrative duties and resolving problems; tracks assigned issues and effectively communicates operational information.
• Composes correspondence, technical documents and other communications on a variety of subjects requiring knowledge of the operations of the work group; edits and processes memoranda, reports, technical documents and other communications.
• Maintains school files and library; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; develops management reports.
• Maintains personnel and administrative files; oversees budget and expenditures; processes invoices, purchase requests, contracts, expense reimbursements, special requests, leave requests and payroll; researches files and computer databases.
• Provides information and assistance to staff, visitors and others having business with the work group; resolves problems and customer service inquiries within scope of authority; explains rules, regulations, policies and procedures; screens and routes calls to appropriate individuals, takes and delivers messages.
• Completes and coordinates special projects, program assignments, and research functions.
• Orders supplies and equipment; tracks maintenance and purchasing issues.
• Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Provides front desk coverage as needed.

• A background of increasingly responsible secretarial experience totaling three or more years.  Experience with computers and assorted software (word processing, database and spreadsheet).  Must have excellent human relation skills;  effectiveness at maintaining confidentiality of information;  effectiveness in working with diverse communities of parents, students, and staff.  Previous customer service experience preferred.