Company Description

KIPP Memphis Public Schools is part of KIPP (Knowledge Is Power Program), a national network of tuition-free, open-enrollment, public schools that are successful in helping students from educationally underserved communities develop the knowledge, skills, character, and habits needed to succeed in college and the competitive world beyond.    There are currently 280 KIPP schools across the nation serving nearly 120,000 students.   Founded in 2002, KIPP Memphis serves over 1,200 K-12 students in our three North Memphis schools and almost 900 alumni on their journeys to-and-through college with our KIPP Forward Program.

As a leader in providing high quality education for students who need us most, the KIPP Memphis team and family serves as a model of excellence and collaborates with other community organizations to raise the overall quality of education in Memphis. The mission of KIPP Memphis is to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose - college, career, and beyond - so they can lead fulfilling lives and build a more just world.

Job Description

The Attendance Clerk reports to the Principal and supports the Office Manager in ensuring that attendance data is tracked accurately in KIPP Memphis systems.

Job Responsibilities Include:

• Requests student transcripts.
• Issues absence admit and tardy slips.
• Leads the Attendance team.
• Reconciles student added and dropped on a monthly basis.
• Monitors and records student attendance daily.
• Contacts parent/guardians by phone or letter to verify absences within 3 days of the absence.
• Maintains logs and other documentation verifying absences.
• Makes home visits to check on absent students.
• Ensures that attendance for tardy students is recorded.
• Enters attendance, grades and other data into a computerized attendance system, edits, corrects, verifies accuracy and compiles reports of enrollment/attendance.
• Prepares required reports and reviews for accuracy prior to submission.
• Notifies attendance team when student(s) have excessive problems.
• Makes referrals to the school nurse as necessary.
• Maintains accurate records in accordance with the law, to include obtaining teachers’ signatures on attendance sheets and scan sheets.
• Interprets routine policies and procedures to staff, students and the public.
• Prepares information for referral to the School Attendance Review Board.
• Stays current on changes in statutory law by attending workshops and conferences.
• Compiles, posts, summarizes and maintains demographic data and test scores and other statistical data for students.
• Assists with general functions of the office including reception, answering the phone, responding to parent concerns.
• Performs other duties as assigned.

Qualifications

Required:

EDUCATION: 

• Graduation from an accredited college or university with an associate degree, OR two (2) years of college (minimum of 48 semester hours), OR a passing score on the ParaPro Assessment Test and high school diploma required

• One or more years of administrative experience
• Excellent customer service skills, including an outwardly friendly demeanor
• Highly organized including evidence of strong follow-through skills
• Strong analytical and problem-solving skills, ability to learn quickly, and meticulous attention to detail
• Comfortable interacting with the general public and working closely with teachers, staff, administrators, and other stakeholders
• Open to feedback and flexible with new and changing situations
• Excellent organizational, time management, and communication skills (both written and verbal)
• Advanced proficiency with Microsoft Office Suite and G Suite for Education
• Experience with PowerSchool

Preferred:

• Fluent in both English and Spanish 

Additional Information

Salary for this position is competitive and depends on prior experience and credentials. A competitive benefits package will also be offered.

ADA Requirements:

The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.

• Vision: Ability to read small print and view a computer screen for prolonged periods.
• Hearing: Ability to tolerate exposure to noisy conditions.
• Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.
• Upper Body Mobility: Ability to use hands to grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis.
• Incumbent may be required to physically restrain parties involved in a conflict.
• Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors.
• Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress.
• Additional Work Conditions & Physical Abilities: Ability to be flexible and adapt as needed between in-person and various classroom learning environments.

KIPP Memphis is committed to a policy of equal treatment for all individuals applying to the school. KIPP Memphis does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.

All application information will be kept confidential according to EEO guidelines.