EXPECTED POSITIVE OUTCOMES

·         Invoices are processed on average within 10 days of receipt

·         Vendors are paid within NET 30

·         Payment Discrepancies are resolved within 10 days receipt

CORE DUTIES AND RESPONSIBILITIES:

• Determines work procedures, prepares work schedule, and expedites work flow to ensure timely completion of tasks.
• Monitors staff in verifying accuracy and completeness of invoices and claims, and resolves any billing and payment issues within 5 days of vendor contact.
• Oversees the recoupment process of collecting funds from customers and vendors.
• Prepares and/or develops accurate and timely management reports regarding the unit’s workload, staff performance, efficiencies and cost savings gained, and expenditures.
• Develop and implement procedures to ensure timely processing of all accounts payable invoices, purchase orders, etc
• Coaches staff to achieve proficiency in their job functions.
• Oversees daily reports generation and distribution.
• Develops and maintains professional working relationship with other managers within Workforce Solutions, vendors, career office staff, and Houston-Galveston Area Council staff.
• Attends onsite and offsite meetings as needed.
• Performs other duties as may be assigned.