Company Description

About Us

Catch Vibe Voice is a dynamic event production and brand activation company based in Jersey City, NJ. We specialize in curating unforgettable experiences through live events, immersive environments, and strategic partnerships. With a focus on innovation, excellence, and execution, our team works closely with clients to bring their visions to life while leaving lasting impressions on audiences.

Job Description

Job Description

We are currently seeking a highly organized and proactive Administrative Assistant to support our day-to-day office operations. The ideal candidate will be responsible for ensuring efficient administrative processes, assisting internal departments, and maintaining a productive and well-coordinated workplace.

Responsibilities

• Manage office correspondence, including emails, calls, and physical mail

• Organize and schedule meetings, appointments, and events

• Prepare reports, memos, and documents as needed

• Maintain and update company databases and filing systems

• Order office supplies and coordinate with vendors when necessary

• Support multiple departments with general administrative tasks

• Handle confidential information with discretion

• Assist in onboarding new staff and coordinating team activities

Qualifications

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred

• Proven experience as an administrative assistant or in a similar role

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Ability to prioritize tasks and work independently

• Detail-oriented with a high level of accuracy

Additional Information

Benefits

• Competitive salary: $45,000 - $56,000 per year

• Opportunities for professional growth and development

• Skill-building and training support

• Collaborative and supportive work environment

• Paid time off and holidays

• Health and wellness benefits available