Overview

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house Legal Assistant to work in our Irvine or West Hills Litigation office. 

Responsibilities

• Provide Legal Assistant support to 4 Attorneys. 
• Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.

• Coordinate/schedule meetings, hearings, appointments, and depositions.
• Maintain and manage Attorney calendars avoiding and resolving conflicts.
• Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.  
• Knowledge and experience in requesting Panel physicians (requests, strikes, workflow timelines).
• Assemble medical packets to experts along with itemized schedule of records. 
• Document processing (assemble, serve, E-file accordingly). 
• Independently manage and prioritize competing deadlines.
• Communicate with Claim partners, clients/insureds, witnesses, Court personnel, opposing counsel, vendors, and team members in a professional/collaborative manner. 

• Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions).

• Timely transmit and request payments to vendors, experts, etc.  
• Knowledge of local Court rules and e-filing requirements.
• Assist Manager with special assignments as needed.
• Provide workflow feedback by eliminating unnecessary/outdated processes.
• Identify outdated templates requiring updates.
• Implement and follow best practices/departmental workflows.

Provide backup support when needed: 

• Answer inbound main line phone calls and route inquiries to correct team member.
• Greet and manage guests and vendors.
• Retrieve, scan, and route all incoming mail to proper team and Claims.
• Monitor and process office electronic mailbox correspondence.
• Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO).

Qualifications

• High school diploma or general education degree (GED).
• 5+ years’ California workers compensation defense experience preferred.
• Prior experience supporting multiple attorneys / competing deadlines.
• Proficient in technology, Microsoft Office (Word, Excel, Outlook, etc.). 
• Organized, self- motivated, ability to prioritize and work independently. 
• Exceptional attention to details and the production of professional work product. 
• Excellent written and verbal communication skills.
• Work in a team environment with a positive respectful attitude.
• Experience with a document management platform (Litify a plus).

The salary range for this role is $28hr-$30/hr. This range is only applicable for jobs to be performed in California. Base pay offered may vary depending on, but not limited to education, experience, skills, geographic location, travel requirements, sales or revenue-based metrics. This range may be modified in the future.

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