Who We Are: It all starts with purpose.

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here is sure to put (or hopefully keep!) a smile on your face. The ADA’s headquarters is located just steps from Chicago’s Magnificent Mile and is easily accessible by public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington, D.C., and Maryland areas!

We have been named as a Top Workplace by the Chicago Tribune in both 2019 and 2021 - come join our team!

Job Responsibilities:

• Prioritized project support
• Business group supply orders
• Physical mail distribution
• Obtain up to date job descriptions through HR and enter in the database
• Invoicing and purchase order creation
• Work with leadership and other staff to create, promote, and share content relevant to the team
• Copyright right submissions
• Requests for publications and list pulls
• Order entry support
• Tax exemption entry into system
• Other basic administrative support

Must Have:

• Bachelor's degree or a minimum of 5 years of administrative/secretarial work experience in lieu of a degree
• Experience executing projects with direction, updating documents in systems (e.g. Excel, Word, PDF), and maintaining online systems (calendars, appointment books, purchasing, invoicing)
• Excellent oral/written communication, organizational, time management, collaboration, customer service, problem solving, listening, and proofreading/editing skills
• Ability to develop work processes, multi-task, and be detail oriented
• Ability to work within a fast-paced, team environment with highly-educated volunteers and staff; engage with colleagues at all levels; and communicate concerns to management
• Intermediate proficiency in MS Office Suite (Excel, Word, PowerPoint), MS SharePoint, Adobe Acrobat Professional
• Experience with database management, file sharing systems, payment and contracting systems, and travel expense management
• Occasional evening, weekend, and overtime work
• <10% travel

Nice to Have:

• Knowledge of process improvement
• Experience with registration and travel expense management
• Basic level Power BI

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2 days in office, 3 days remote)
• Health insurance/ dental reimbursement plan
• Ample Paid time off
• 401(k) 
• Pension
• Flexible Spending Account
• Life insurance
• Tuition reimbursement
• Paid Parental Leave
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice

The American Dental Association is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.