ESSENTIAL DUTIES AND RESPONSIBILITIES;

The following description of work to be performed by this individual is  not intended to be all-inclusive.  Rather, it focuses on the major tasks that must be accomplished.  There are many necessary activities to satisfy any of the following guidelines.

General

• Adhere to all policies and procedures of Alexandria Industries
• Treat others respectfully and actively listen when someone is speaking to them
• Support and promote corporate values and the behaviors that guides the actions of our values

Administration

• Greet and assist visitors as they arrive
• Answer and route incoming phone calls
• Provide administrative support to all employees and departments; data entry, printing, scanning, scheduling
• Organize the company related events
• Keep files and supplies organized and up to date
• General maintenance of offices, conference room, lunchroom, etc.

Accounting

• Accounts Payable/Accounts Receivable
  • Process and pay AP invoices on a timely basis
  • Process daily invoices to customers
  • Process cash receipts and post transactions into Quickbooks
  • Monitor accounts receivable aging; contact customer if necessary
  • Reconcile bank statement monthly
• Maintain production inventory in Quickbooks

Purchasing

• Monitor inventories; order product when needed
• Maintain material supply and vendor programs
• Keep other departments informed of delays or changes in scheduled arrival times of products or services required for the manufacturing process

OTHER JOB DUTIES:  (Not considered essential to the job)

• Perform all other related assignments (including special projects) as required in a professional and cooperative manner

MINIMUM QUALIFICATIONS:

1.   Education:

• High school diploma or equivalent degree

2.   Experience:

• Basic accounting skills or related experience
• Purchasing and inventory experience a plus
• Previous experience in a manufacturing environment a plus
• Quickbooks knowledge and or experience a plus

3.   Other required Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills
• Strong computer skills (Outlook, Excel, Word)
• A highly motivated self-starter
• Excellent prioritization, communication, organizational, and analysis skills
• Ability to maintain and process confidential information
• Strong team-oriented mindset
• Ability to be physically present at work

EQUIPMENT USED

• Office equipment (this may include computer, phone, printer, scanner, copier and fax machine)