Admin Assistant Freeport location Mon-Fri 25hrs per week Part Time

Assists with the daily operations of the Department through coordination of incoming and outgoing correspondence, telephone communications, and arranging and scheduling of meetings and events. Assists with bi-weekly payroll edits. Audits approving notes for Prevocational and supported employment services. Prepares monthly Access-VR report. Assists with related accounting duties as assigned.

Qualifications:

• High School Diploma required
• Minimum three (3) years administrative experience required; excellent organizational, clerical, and communication skills required
• Must be proficient in Microsoft Suite applications
• Bookkeeping skills preferred

Primary duties and responsibilities include but not limited to:

• Opens and screens all correspondence. Forwards correspondence to applicable persons and monitors requested outcome to ensure timeliness of response.
• Assists in the development of office procedures to ensure functional department operation
• Answers and screens incoming telephone calls. Gives information, takes messages, or directs calls to appropriate personnel for processing
• Organizes and coordinates special projects as requested
• Picks up incoming mail and forwards outgoing mail to assure accurate receipt and distribution of mail
• Arranges appointments and maintains appointment schedule to assist in successful completion of appointment dates and deadlines
• Types correspondence, documents, reports, etc. Distributes copies of correspondence as required
• Maintains office files. Locates and removes requested material from files.  Sets up new files as necessary.  Files materials alphabetically by source or subject to ensure accuracy and accessibility
• Coordinates the purchase and maintenance of office supplies and equipment. Stores supplies upon delivery and ensures maintenance of service contracts. Performs other related duties as requested by supervisor
• Processes bi-weekly payroll, retains all time off requests, ensures that all time cards are updated accordingly
• Audits approving notes for Prevocational and Supported Employment Services
• Prepares monthly Access-VR billing/report
• Performs additional related responsibilities as directed by the Supervisor