Sr Payroll Specialist II-AHRC
Brookville location Mon-Fri 35hrs flex

Responsible for completion and distribution of payroll by processing all biweekly, off cycle, bonus,
quarterly, year-end processing on a timely basis for companies, including, but not limited to
AHRC Nassau and its affiliated organizations, Nassau County AHRC Foundation, Citizens Options
Unlimited, Inc., Brookville Center for Children’s Services (BCCS) and Advantage Care Diagnostic and
Treatment Center, Inc.

Qualifications:

• High School Diploma and equivalent of Five (5) to seven (7) years Payroll and Time Keeping experience with Payroll Professional Certification.
• Must acquire an enhanced skillset and ability to work independently with minimum supervisor.
• Computer proficiency in all Microsoft Office Suite applications (Excel, Word, Outlook, MS Teams). 
• Intermediate working knowledge of UKG Pro. 
• Strong knowledge of tax and wage laws. 
• Excellent with numbers and proficient in typing, oral and written communication skills. 
• Strong attention to detail and organizational skills. 
• Must be able to take initiative, multi-task and prioritize responsibilities.

Primary duties and responsibilities include but not limited to:

Payroll, Quarterly and Year End Reporting

• Processing, auditing and transmitting biweekly payroll, bonuses, off-cycle, quarterly and year-end processing to completion on a timely basis.
• Audits manual timesheets to be applied on CSV files to be imported to the payroll database for the purpose of calculating payment to generate paychecks
• Responsible for ensuring the accuracy of timesheets, punches, utilizing Kronos Time Keeping and auto pay for Directors.
• Responsible to ensure overtime payments are processed and allocated accurately
• Auditing reports before and after transmitting payroll (Ex. Employee job data, last paid, anniversary accrual, job change history, voids/manuals, payroll register)
• Preparation of generating and auditing payroll registers, balancing biweekly tax reconciliation and liability reports.
• Identify payroll tax liabilities, tax discrepancies and adheres to all state and federal regulations for employee payroll processing and company tax status.
• Assist with quarterly and year-end reports, 3^rd party sick pay, Car-allowance adjustments, group term life and pension eligibility for Form W-2 reporting and distribution.
• Audit and process employee updates to payroll data base; new hires, transfers, terms, address change for tax purposes, rate changes and accruals
• Ensures accuracy of PTO benefits for employees according to their company policy handbook and generates reports for distribution
• Responsible for review of employees on Leave of Absence, PFL and suspension status for accuracy of payment and accrual updates
• Knowledge of wage garnishment for review, data entry updates, and processing
• Assists with data entry of direct deposit, pay cards, membership and 529 plans
• Maintain banking correspondence in regards to positive pay, direct deposits, pay cards, withdrawal or tax questions and discrepancies
• Assists with employee payment issues and resolves to completion; could involve communication to program management if needed
• Prepares and distributes paper checks
• Demonstrates and initiates training in job responsibilities

Internal/External Compliance Audits/reporting

• Responsible for maintaining compliance with current changes to Federal and State DOL and IRS regulation laws.
• Generating Business Intelligence reports for payroll auditing and employee verifications inquires.
• Responsible to create, review and complete all correspondence regarding payroll cases, garnishments, tax notices and internal/external audits and to ensure they are addressed in a timely manner.
• Maintain communication with Assistant Payroll Manager in regards to any immediate payroll related issues or concerns.