A/P Coordinator Brookville location Mon-Fri 9a-4:30p

Ensures accurate processing, recording and prompt paying of vendor invoices for AHRC
Nassau and affiliated organizations. Serves as contact for inquiries regarding check payments.

Qualifications:

• High School Diploma or Equivalent and prior Accounts Payable bookkeeping experience required
• Computer proficiency in all Microsoft Suite Applications as well as experience in accounts payable software programs

Primary duties and responsibilities include but not limited to:

• Receives and processes vendor invoices. Matches and attaches invoices with completed purchase orders. Forwards invoice to appropriate department to verify receipt of goods and services. Requests department head signature for approval of payment
• Ensures correct costs and extensions of invoices by calculating items prior to issuing payment. Posts individual items in invoices to proper general ledger accounts for accurate accounting unit/department allocation. Investigates inquiries regarding status of invoices by reviewing computer database and contacting appropriate departments in order to expedite payment of invoice. Enters data from completed invoices into computer to generate payment via checks, ACH or EFT, as appropriate for vendors. Processes payments by verifying correct information (e.g. vendor name, total amount, etc.), submitting to Director of Finance or Controller for approval and forwarding to appropriate party for payment of goods or services
• Maintains vendor records by filing invoices after payment for organization and record keeping purposes
• Process petty cash transactions
• Performs other related duties as requested by supervisor.