Advanced Decision Vectors, LLC (ADV) was established in 2009, provides superior program management, program support, strategic planning, and systems engineering to the Federal and Commercial sectors. Located in Alexandria, Virginia, ADV is a Small Disadvantaged Business (SDB) contractor that has roots established in the Department of Defense and support agencies. At ADV, our company values are Integrity, Distinction, Experience and Achievement.

The Air Force Research Laboratory is the primary scientific research and development center for the Department of the Air Force. AFRL plays an integral role in leading the discovery, development, and integration of affordable warfighting technologies for our air, space, and cyberspace force.

In order to meet current and projected workload requirements in support of the Air Force Research Laboratory Integration & Operations (AFRL/RS) Directorate, the Government must augment its organic (military and civil service) capabilities with knowledge and experience of Advisory & Assistance Services (A&AS) support. We are seeking an Administrative Professional (TS/SCI) to assist with this important initiative.

The responsibility of the Administrative Professional is to support duties for directorate and division tasks as necessary to support management operations functions. These tasks include: tracking IPT manning and preparing organizational charts; data entry functions, Automated Time Attendance and Production System (ATAAPS); Defense Travel System (DTS), integrating information into required reports; generation and maintenance of training requirements, files, forms and established file plans (paper and electronic); processing mail; (receive, sign for, and distribute mail, both classified and unclassified, and access, store, and handle classified material as required); preparing correspondence per standard government formats; (both classified and unclassified); management and operation of facsimile, printing and copying equipment; and supplies and equipment ordering, scheduling meetings and conference rooms to meet mission requirements, supporting email triage of upper level management. Complies with established security regulations pertinent to accepting, sorting, delivering, handling, and safeguarding of classified material.

An active Top Secret/SCI clearance is required and ability to support the client at the Pentagon core business hours M-F.

Responsibilities are but not limited to:

• Assist in the use of USAF standard desktop-based computers and operating systems to produce databases, spreadsheets, graphics and other specialized products, and facilitate the use of standardized automated forms such as travel orders (including Defense Travel System (DTS), performance reports (including Clarity PPM, materials procurement, maintenance and disposition, as well as other periodic or ad hoc reports).

• Support in the planning, formulation, editing, creation, and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested.

• Support in the processing and disposition of work effort reports (including processes of the Department of Defense Scientific and Technical Information (STINFO) office and the Defense Technical Information Center (DTIC)) and retirement of folders and documents.

• Assist with the performance the duties of the Record Custodian (RC), including the establishment and maintenance of master files (both paper and electronic) and file plans of program data, to facilitate tracking and resolution of issues associated with operations and assist in maintaining government-approved Research & Development case files.

• Assist in establishment, implementation and maintenance of Operating Instructions (OIs). This includes the creation and maintenance of Self Inspection checklists. Additionally, assist in verifying checklists against current administrative and organizational processes, and assist in maintenance of a tracking system for identification and correction of deficiencies.

• Assist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies and equipment to be ordered and purchased by the Government office to enable fulfillment of the mission.

• Serve as the initial focal point for collecting and visually displaying materials for staff meetings and office organized information exchange meetings.

• Provide support to the Video Teleconferencing (VTC) manager, assist with VTC bridge scheduling and VTC connectivity and interface with VTC maintenance contractor.

• Assist in retrieving data/information in the form of queries, reports, and taskers; assist in the maintenance of tracking systems for identification of deficiencies and corrective actions/closure, and to prepare various documentation for Government review and approval. Additionally, be the single point in the directorate or division to receive, coordinate, disseminate, track progress, and close all taskers coming to the directorate or division Workflow inbox and convey reminder/follow-up emails to OPRs, making sure they meet the suspense; responsible for making sure suspense’s are completed, as per original tasker; archive the workflow tasker and all supporting documentation in Microsoft 365/SharePoint/Other designated knowledge management site and communicate with directorate or division management regarding status.

• Responsible for receiving, sorting, and dispatching incoming/outgoing mail. Also, comply with established security regulations pertinent accepting, sorting, delivering, handling, and safeguarding of classified material.

• Provide records management support for the directorate/division utilizing software applications such as Clarity, DTS, Info Center, ATAAPS, Outlook, PowerPoint, Word, and Share Data Warehouse. Also, perform Records Custodian duties; digitally store and electronically file documentation using standard DoD, AF, Air Force Material Command (AFMC), and/or AFRL enterprise systems such as LiveLink or SharePoint; type correspondence, copy documentation, answer common phone line for directorate/division, and direct callers and visitors to appropriate individuals. Additionally, update contract work unity forms information into AFRL Clarity software tool (or other tools, as required), execute Clarity queries and distribute to program managers and engineers, and create spreadsheet to track all active directorate/division work units.

Required Skills/Experience:

• BS degree with 2-4 years’ experience, MS degree with 0-2 years’ experience or HS degree with 8-10 years’ experience

• Previous government work experience and extensive experience with Defense Travel System (DTS) and workflow management.

• Ability to use judgment within limits of standard practice. Experience supporting assignments that are complex, requiring judgment in resolving issues or in making recommendations.

• Active Top Secret/SCI security clearance

We are an Equal Opportunity Employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, disability or veteran status.